Medical Secretary jobs in Longsight

Job Summary
Job Title: Personal Assistant to the Medical Directors, Part time 10am to 3pm, 5 days a week.

Overview

Harley Street Mental Health is looking for a highly organised, proactive and professional Personal Assistant to support our Medical Directors and Service Director.

This is a key role within the service, providing high-level administrative and organisational support across our NHS and private pathways. You will play an important part in helping senior leadership manage day-to-day priorities, maintain smooth operations, coordinate meetings and communications, and ensure tasks are progressed efficiently and to a high standard.

The role is varied, fast-paced and requires excellent judgement, discretion and attention to detail. We are looking for someone who is confident managing multiple priorities, communicating with professionalism at all times, and working closely with senior leaders in a growing and dynamic mental health service.

Responsibilities

Provide direct PA support to the Medical Directors and helping to manage day-to-day administrative and operational priorities

Manage complex diaries, schedule meetings, coordinate availability, and ensure efficient use of senior leadership time

Organise internal and external meetings, including sending invitations, preparing agendas, collating documents, and following up on actions

Act as a key point of contact on behalf of the Medical Directors, managing emails, communications and correspondence professionally and efficiently

Draft, proofread and format letters, reports, meeting notes, presentations and other documentation to a high standard

Track actions, deadlines and outstanding tasks, ensuring follow-up is completed in a timely manner

Support with preparing documents and information for meetings, audits, governance activity, business operations and service development work

Liaise professionally with clinicians, managers, patients, external stakeholders and partner organisations as required

Maintain accurate and well-organised electronic records, filing systems and confidential documentation

Handle highly sensitive and confidential information with discretion, professionalism and strict adherence to GDPR and confidentiality requirements

Support the coordination of service projects and operational initiatives by helping monitor progress, organise information and keep tasks on track

Assist with complaint responses, service queries and senior-level communications where appropriate, ensuring accuracy and professionalism

Provide administrative support relating to recruitment, onboarding, policy documents, compliance tasks and general service operations where needed

Help ensure the smooth running of senior leadership administration across the service, adapting to changing priorities and day-to-day demands

Experience

Essential

Previous experience in a PA, Executive Assistant, senior administrative or high-level coordination role

Excellent organisational skills, with the ability to manage multiple competing priorities and work efficiently under pressure

Strong written and verbal communication skills in English, with a high standard of professionalism

Exceptional attention to detail and the ability to produce accurate work consistently

Confidence managing diaries, meetings, correspondence and senior stakeholder communications

Ability to handle confidential, sensitive and complex information appropriately

Strong IT skills, including confidence using email, calendars, Microsoft Office and digital systems

A proactive and dependable approach, with the ability to anticipate needs and take initiative

Reliable and punctual, with the ability to work professionally in a fast-paced service environment

Desirable

Experience working in healthcare, mental health, private medical practice or an NHS-related setting

Experience supporting directors, senior clinicians or leadership teams

Experience with clinical systems, governance documentation, policy administration or regulated service environments

Understanding of confidentiality, safeguarding and professional boundaries in a healthcare setting

Job Types: Full-time, Permanent

Work Location: In person

Pay: £20,000.00-£22,000.00 per year

Benefits:

• Company pension
• On-site parking

Work Location: In person