Medical Secretary jobs in Scotland

We are looking for a highly motivated individual to join our friendly Practice Team in the role of Medical Secretary. We are a busy GP Practice with a list size of 10,500 patients. We have 6 GP Partners, 7 Salaried GPs, 1 Nurse Practitioner, 1 Practice Nurse and a Practice Pharmacist. Our Clinical Team are supported by a highly experienced Admin and Secretarial Team which we are looking to expand.

We are a Vision practice (using Docman) and are planning to transition to 100% total triage online in the near future. Experience of these systems are desirable, although, well-motivated individuals with transferable experience and skills are also very much encouraged to apply.

You will be highly organised, a team player and also able to work under their own initiative in a busy fast paced environment, previous secretarial experience is essential. Audio typing and medical terminology knowledge would be advantageous as would a knowledge of SCI Gateway and SCI Store.

This post is for between 30 – 37.5 hours per week over 5 days (Monday – Friday); salary £ dependent on experience ***please advise salary expectation when applying***

Responsible for administration tasks associated with the running of a busy GP Practice, computer literate, with a friendly confident manner for dealing with the general public.

Duties include:

· Processing Docman (software for handling electronic documents) results, clinical correspondence, etc and workflowing if necessary to relevant GP

· Audio transcribing referrals for patients, letters, etc.

· Ensuring Social Security Scotland information requests are issued to relevant GP

· New patient registrations using online registration system

· Responding to lawyers letters as instructed by GPs, insurance reports, patients requesting copies of their records, etc.

· Downloading photographs from the generic mailbox and saving these to aid patient consultations

· Handling secure emails for the delivery of sensitive data regarding patients.

· Liaising with hospitals on behalf of patients

· Stock ordering using NHS PECOS system and various online suppliers

· Call handling at Reception only when staffing levels are low due to sickness absence

Benefits:

• On-site parking

Work Location: In person