Medical Secretary jobs in Southampton

Bank Medical Secretary | Private Hospital | Flexible Working | Southampton

Spire Southampton Hospital have an exciting opportunity for an experienced Medical Secretary to join our administrative team. This will suit a candidate who is looking for a flexible role for that work/life balance, available 4+ days per week.

As Medical Secretary your main tasks are to provide a full medical secretarial service to Consultants. The post requires excellent communication skills, computer literacy, ability to remain calm when dealing with clients .

Spire Southampton Hospital offers world-class care, attracting patients from across the South of England and internationally. We deliver some of the best cardiac surgery results in the country. Our Critical Care department and multidisciplinary team offer you peace of mind for our wide range of treatments.

Duties and responsibilities;

• To provide an efficient secretarial service to all Consultants.
• To type all Consultants’ clinic notes and letters to General Practitioners and external agencies.
• To answer patient queries, using tact and diplomacy when dealing with issues of a sensitive nature.
• To liaise with Consultants and their secretaries in order to resolve patient queries/complaints in a timely manner.
• To communicate effectively with GP surgeries, other healthcare professionals i.e Occupational Health Nurses, physiotherapists etc.
• To provide copy clinic letters when needed.
• To open Consultants mail and distribute.
• To liaise closely with Outpatient Department, Medical Records, NHS Team and other departments within the hospital.
• To assist in the training of new and trainee Medical Secretaries.
• To undergo all mandatory training required i.e. fire, health and safety etc.
• To ensure consistent provision of service during holiday/sickness periods, by providing adequate cover of private typing.
• To contribute to the development of departmental procedures.
• To familiarise with company policies and procedures.
• To deliver exemplary customer service to all users of the service(consultants, patients and co-workers)
• To assist with any other reasonable duties required as per the Senior Medical Secretary.

Who we're looking for

• Audio typing is essential however experience of working in a healthcare environment is desirable but not essential
• Good standard of education.
• Excellent communication skills.
• Professional telephone manner.
• A good knowledge of medical, anatomical and physiological terminology.
• Knowledge of IT systems.
• RSA level II or equivalent is desirable but not essential
• Good level of availability 4+ days per week

Benefits

• Bank colleagues are paid weekly
• Access to Spire Healthcare pension
• Access to Blue Light Card discounts
• Smartspending discounts (in addition to Blue Light discounts) via ‘Spire for You’
• Wellbeing Centre access via ‘Spire for You'
• Free uniform
• Free DBS
• Full induction, including mandatory training updates
• Opportunities for further training and progression into permanent posts
• Knowledge, support and guidance through your recruitment journey from Spire’s specialist Resourcing Team
• We offer competitive rates to our bank colleagues who work on a flexible basis, often to cover busy periods, sickness or annual leave.
• The MyGymDiscounts benefit is now also available to all Spire Bank workers, as of October 2024.
• MyGymDiscounts is a fitness benefit that offers huge savings on gym memberships, digital fitness subscriptions and multi-activity memberships. With over 3,800 gyms, leisure centres, and more across the UK on offer, there are many options to suit location, preference, and budget.
• To find out more, Bank Workers should visit Spire for You (rewardgateway.co.uk)

Hours: Generally Monday-Friday 9am-5pm

Our Values

We are extremely proud of our heritage in private healthcare and of our values as an organisation:

• Driving clinical excellence
• Doing the right thing
• Caring is our passion
• Keeping it simple
• Delivering on our promises
• Succeeding and celebrating together

Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.

Closing Date: If we have received sufficient applications, this date may be brought forward so please submit your application as soon as possible.

For further information about this role or for an informal conversation about the range of career options available with Spire please contact Charlotte Oliver on charlotte.oliver@spirehealthcare.com

For us, it's more than just treating patients; it's about looking after people.

About Us

Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services.

We have achieved our market leading position because of our Purpose, which is to 'make a positive difference to people's lives through outstanding personalised care'. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated ‘Good’ or ‘Outstanding’ by the Regulators; these are sector leading standards.