Mersey Travel jobs

Hart Process Services (HPS) is a growing multidisciplinary design consultancy with approximately 40 engineers and designers, specialising in:

· Process Engineering

· Process Safety

· Electrical, Control & Instrumentation (EC&I)

· Mechanical, Piping and Layout

· Validation

· Project Management

We support a wide variety of clients in the whisky distilling, chemical, and pharmaceutical sectors. With around 30 active projects at any time, our typical design project values reach up to £3 million in fees.

HPS is headquartered at:

Unit A10, The Embankment Business Park, Heaton Mersey, SK4 3GN.

Job Title: Administration Assistant

Hours: Part Time / 16 Hours per week (two days per week on site)

Location: Unit A10, The Embankment Business Park, Heaton Mersey, SK4 3GN

Salary: £13.25 per hour

We are seeking a reliable Part Time Administration Assistant to support and oversee with our office operations to ensure the business runs smoothly and efficiently, acting as the central support system for the business by managing administrative tasks, coordinating staff schedules, maintaining inventory and handling corporate communications. This role will be officer based located in the HPS offices.

This role offers an excellent opportunity for individuals with a keen eye for organisation and strong computer skills to contribute to a professional environment. The successful candidate will assist with various administrative tasks, ensuring the smooth running of daily operations and maintaining effective communication within the team. This position is ideal for someone seeking flexible working hours while gaining valuable experience in office administration.

The Key responsibilities will include:

1.1. Key Responsibilities

Reception: Welcoming visitors, answering, and routing phone calls, and managing the main company email inbox.

Correspondence: Drafting memos, sorting mail, and preparing documents or presentations.

Inventory Management: Monitoring office supply levels and placing orders to restock essentials.

Scheduling: Coordinating meetings, booking conference rooms, and managing executive calendars.

Record Keeping: Organizing and maintaining digital and physical filing systems, ensuring data privacy.

Facility Coordination: Acting as the primary contact for all office housekeeping, building maintenance, IT support, and office equipment servicing.

· Managing incoming calls with professional phone etiquette and directing enquiries appropriately

· Organising and maintaining files, records, and documentation in both physical and digital formats

· Ensuring the office environment remains tidy and organised at all times

· Assisting team members with ad hoc administrative duties as required

· Oversee general office housekeeping duties

· Coordinate and arrange weekly shop

· Monitor office stock and order when necessary whilst keeping track of budgets and inputting invoices on Xero for purchases.

· Monitor the office calendar and be responsible for meeting and greeting of all visitors

· Take responsibility for dealing with all deliveries

· Update sign in sheets on a weekly basis

· Support with managing and coordinating diaries- organising meetings as and when required

· Arrange travel and accommodation as and when required

· Processing of expense claim forms and chasing of invoices as and when required

· Support with organising PPE for new staff starters

· Minute meetings as and when required

· Review housekeeping contracts as and when required.

· Arrange and facilitate social activities and events.

· Any other related administration required.

1.2. Skills / Experience & Qualifications

Essential Requirements:

· Basic Education: GCSEs / Standard Grades or equivalent in English and Maths

· Previous experience in office/administration role

· Highly organised

· Office Software: High proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)

· Time Management: Exceptional ability to multitask, prioritize conflicting deadlines, and work autonomously.

· Attention to Detail: Accuracy in tracking inventory, handling expense claims, and managing corporate calendars.

Desirable Requirements:

· Higher Education (Desirable): A-levels, a Level 3 Diploma in Business Administration, or a relevant bachelor's degree.

· Proven Administration Background: Typically, 2 or more years of experience working in a fast-paced corporate or general office environment.

· Meeting & Event Coordination: Past experience, setting up meetings, or organising corporate events.

· Customer/Client Facing Roles: Background in customer service where problem-solving and interpersonal skills are utilised.

1.3. What We Offer

· Part-Time position with occasional travel to client sites, events & meetings.

· Office based in Heaton Mersey, SK4 3GN

· Free on-site car parking

· Flexitime

· Flexibility in work hours may be required to accommodate deadlines and international time zones.

· Enjoy a healthier, happier workday with complimentary fresh fruit and unlimited tea and coffee- keeping you energised, refreshed and ready to perform at your best.

· Company pension scheme

· Company Healthcare Care Cash Plan

· Salary: £13.25 per hour

· Package: Performance-related bonus, pension, flexible working, and opportunity to develop and grow a new area within an established and growing business.

· Supportive working environment

· Investment in training and development opportunities

Pay: £13.25 per hour

Work Location: In person