Nhs Band jobs in Banbury

Provides a comprehensive, confidential and effective administration service in accordance with Departmental, Trust and National, polices or procedures to all pharmacy/dispensary staff.

Deputise for the Administration Team Leader in times of absence providing a secretarial service as required and supporting Band 2 work.

Please be advised that sponsorship is not eligible for this post.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Providing efficient and comprehensive administrative service including photocopying, filing, scanning, binding, printing, typing, laminating, archiving, dissemination of post for the departments and team members and as requested to cover for Band 2 absence.

Support Admin Team Leader with prioritising and allocating workload to ensure the effective and efficient functioning of the wider team.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

To undertake any project work as requested, including obtaining information from the Internet, collation and reporting data accurately to produce reports and spreadsheets,use relevant trust IT systems, as determined by the role, including ESR, CMM or other pharmacy and trust systems. To share ideas for potential improvement

To act as a first point of contact to address queries from internal and external clients and pharmacy. Ensure that all queries are dealt with in a professional manner within appropriate timescales and in the line with departmental and Trust guidelines, policies and procedures. Ensuring all relevant personnel are informed as necessary and appropriate records maintained.

Ensuring office equipment and stationery is maintained and processing orders as required.

Support team members by demonstrating and explaining Departmental practices and procedures; undertaking appropriate training and development with new and existing staff ensuring high standards of practice are maintained at all times.

Assisting in managing of the Education & Training team performance dashboards, ensuring all data is captured.

Communicate regularly with the Administration Team Leader to ensure the effective and efficient functioning of the wider team support e.g. procurement core services.

To support the work undertaken by the pharmacy Wholesaler Dealer Authorisation team.

To maintain a streamlined recruitment process for new starters transition to Pharmacy. Supporting Senior Pharmacy team to participate in the induction of new staff within the department, explaining role and function where required and maintaining up to date records.

Processing timely amendment to contract and leavers forms, keeping up to date log, assisting in Pharmacy Team in resolving queries related to payroll. Sending out any correspondence related to changes including changes to flexible working hours, Maternity leave, retirement etc.

Produce Month End and Year End Reports and raise invoice requests, purchase requisitions and reports for drugs/services provided as appropriate including Clinical trials. Advise line manager/senior pharmacist of discrepancies and forward all documentation to finance as appropriate.

Update ESR under the hierarchy access given, with any Pharmacy absences ie sickness, other absence/ attendance, annual leave.

Support Line Manager with monthly compliance reports for the Strategic Leadership Team (SLT) to ensure Departmental KPI’s are monitored and updated accurately.

Please see attachment for the main responsibilities which include undertaking project work, supporting team members with demonstrating and explaining departmental practices and procedures.