NHSP ID: 92132

Job Title: Management Support Administrator

Department: South Norfolk Adult CMHT

Duration: This is a temporary role, and it is currently due to last roughly 3 months, could be extended

Location: Gateway House, Wymondham, NR18 0WF

Working Pattern: 32 hours per week -

Monday: 8:30am - 3:30pm
Tuesday: 8:30am - 4:30pm
Wednesday: 8:30am - 3pm
Thursday: 8:30am - 3pm
Friday: 8:30am - 3pm

Pay Banding: Band 3 - £14.05 per hour

Trust: Norfolk and Suffolk NHS Foundation Trust

The postholder must have the following experience/skills:

Strong Administrative experience

Job Description

· To provide secretarial / administrative support to the team in order that they can provide an efficient service to all their customers.

· To provide supervision and appraisal to a number of identified admin staff.

· To respond to the needs of the locality administration service to ensure that the locality can meet the requirements of the organisation.

DUTIES AND RESPONSIBILITIES

Management Support

· Provide accurate, prompt and efficient secretarial/administrative support to the management team which may include Power Point presentations / spreadsheets including complex reports.

· To raise agendas, take and process minutes for teams (across the locality)

· To provide budgetary support to locality management team for both health and social care budgets.

· Monitoring spreadsheets, processing invoices, expenditure proposal forms and petty cash.

General

· Diary management as required for team members to include appointments / meetings, regular commitments to assist in organising the workload.

· Ensure confidential information is retained and stored in line with Trust policy in an efficient and effective manner.

· To liaise in a professional manner with each member of the team, providing relevant information.

· Using set procedures to undertake administrative and secretarial functions around legislative procedures.

· To use electronic systems to input and access information as required by the locality management team.

· Attend and contribute to internal / external meetings relevant to the post

· Provide data as requested by the locality team / organisation.

· Provide cover for other administrative staff during holidays and sickness, across the Locality.

· Liaise with maintenance departments as delegated by line manager regarding buildings and general maintenance.

· Liaise with IT departments as delegated by line manager regarding problems / faults with electronic equipment etc.

· Undertake other appropriate duties, as directed, being adaptable and flexible to service needs and changes across the locality.

· Undertake any other appropriate tasks as requested by the Locality Business Support Manager to meet the needs of the service.

You’ll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

As a member of NHS Professionals, you have fantastic benefits:

· Competitive pay rates - work this week, get paid next week

· Essential support when you need it- 24/7 365 days - call us anytime

· Multi locational - work across neighbouring Trusts

· Manage your shifts and timesheets on the go - access your “My Bank” shift portal anywhere, anytime online or through your smartphone

· Varied working options to suit your lifestyle - access to the Bank gives you options of ad hoc shifts or longer-term placements

· Training and development opportunities - Keep up with the essentials and more

· Build holiday allowance for every shift you work - your work life balance is important to us

· Stakeholder pension scheme available - a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Apply Today

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

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Pay: £14.05 per hour

Expected hours: 32.0 per week

Experience:

• Strong Administrative: 1 year (preferred)
• Diary Management: 1 year (preferred)

Work Location: In person