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Finance and Office Administrator
Top Car Services
Unit 5, 8 Harbour Road, Inverness IV1 1SY
£18,720 - £29,120 a year
Part-time, Permanent, Full-time
Apply now

Job details

Here’s how the job details align with your profile.

Pay

£18,720 - £29,120 a year

Job type

Part-time
Permanent
Full-time

Benefits

Pulled from the full job description
Financial planning services
Company pension
Private medical insurance

Full job description

Finance & Office Administrator

Top Car Services – Inverness
Part-time | Approx. 22.5 hours per week - scope for more | Office-based

Top Car Services is a busy and growing independent garage, MOT and vehicle repair business in Inverness.

We are looking for an experienced Finance & Office Administrator to take ownership of our day to day financial administration and support the general running of the office.

Xero experience is essential

This is the most important requirement for the role.

We need someone who is already highly confident using Xero and understands the financial processes behind it.

You should be comfortable with:

  • Bank reconciliations
  • Purchase and sales ledger
  • Supplier statement reconciliations
  • VAT preparation and checking
  • VAT returns
  • Credit control
  • Journals and account corrections
  • Month end processes
  • Profit & Loss and Balance Sheet reports
  • Preparing accurate financial information for management
  • Supporting the information required for VAT, corporation tax and statutory accounts

We are not looking for someone who has simply used Xero occasionally.

We want someone who understands it, knows how to reconcile accounts properly and can spot when something doesn't look right.

Xero certification, formal Xero training or a recognised bookkeeping/accountancy qualification would be highly desirable.

The role

Your main responsibilities will include:

  • Taking day-to-day ownership of our Xero accounts
  • Processing purchase invoices and supplier credits
  • Reconciling bank and supplier accounts
  • Preparing supplier payments
  • Monitoring outstanding customer accounts
  • Credit control
  • Preparing and checking VAT information
  • Supporting month-end and year-end accounts
  • Liaising with our external accountants
  • Maintaining accurate financial records
  • Investigating discrepancies or unusual transactions
  • General office administration
  • Answering telephone calls and supporting customer enquiries when required
  • Supporting the wider workshop and management team
  • Filling in at the service desk from time to time

What we're looking for

You will need:

  • Strong practical Xero experience
  • A good understanding of bookkeeping and accounting principles
  • Experience with VAT and financial reconciliations
  • Excellent attention to detail
  • Strong organisational skills
  • Confidence working independently
  • The ability to identify and investigate financial errors or discrepancies
  • A reliable and methodical approach

What you don't need

Previous motor trade experience is not essential.

Top Car Services uses Garage Hive as its garage management system, but we can teach you this.

We can also teach you our internal processes, general office administration and the automotive side of the business.

We would rather recruit someone with excellent finance and Xero knowledge and teach them the motor trade than the other way around.

The person we're looking for

We want someone who takes ownership.

If a supplier statement doesn't balance, you want to know why.

If a transaction looks wrong, you investigate it.

If VAT doesn't look right, you question it.

If management asks for a figure, we need to know that the information coming from Xero is accurate.

Top Car Services continues to grow, so this is an opportunity to become an important part of the business and take real responsibility for its finance and administration function.

Pay: £18,720.00-£29,120.00 per year

Benefits:

  • Company pension
  • Financial planning services
  • Private medical insurance

Work Location: In person

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