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    • Organising files and maintaining an efficient filing system for easy retrieval of information.
    • Data entry skills with high accuracy and attention to detail.
    • Advertising properties, conducting viewings, and negotiating lettings.
    • Answering calls and responding to inquiries.
    • Mandarin-speaking is a bonus !
    • Keeping our back-office (Xplan and Papercloud) system up to date.
    • Take ownership of your own workload, an eye for detail, multitask and work under pressure.
    • Excellent organisational skills and close attention to detail.
    • A full, valid UK driving licence and access to a personal vehicle is essential, as the role…
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    • The Office Administrator role will be in office, 8:00-17:30 Monday to Friday (42.5 hours) plus one Saturday morning in four paid as overtime.
    • Experience working within a cleaning, facilities management, or soft services environment.
    • Previous experience using Simpro or a similar job management system.
    • Excellent attention to detail and the ability to review legal documents and contracts.
    • Hybrid Working – 1 day per week working from home depending on nature of…
    • Highly organised and have an eye for detail.
    • A manual driving license is preferable.
    • Attending appointments necessary and carry out tasks in and out of the…
    • Handling incoming calls and emails.
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    • Liaising with accountants as needed.
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    • You're naturally organised and detail-oriented.
    • It's for someone who takes ownership, anticipates needs, solves problems before they escalate, and brings order…
    • £26,000 - £28,000 p.a. circa.
    • Must Have a Full UK Driving Licence & Own Car (vehicle allowance will be given).
    • Good attention to detail and a commitment to keeping things tidy and safe.
    • Occasional van driving for time-sensitive deliveries may be required.
    • Monitor and manage the office purchasing system, ensuring orders are placed and discounts negotiated.
    • Handle filing of contracts, receipts, delivery notes, and…
    • Excellent communication skills written and oral, attention to detail.
    • Administration on the company database system.
    • Office phone and email monitoring.
    • Be part of a fast-growing software product company in advanced manufacturing.
    • Streamline internal processes by using tools such as Asana.

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Job Post Details

Personal Assistant to Director - job post

Sky Happiness Property Management (UK) Company Limited
London EC3V 0EJ
£27,000 - £35,000 a year - Permanent, Full-time
Responded to 51-74% of applications in the past 30 days, typically within 1 day.

Job details

Pay

  • £27,000 - £35,000 a year

Job type

  • Permanent
  • Full-time

Location

London EC3V 0EJ

Benefits

Pulled from the full job description

  • Free parking

Full job description

Overview
We are seeking a highly organised and proactive Personal Assistant to support the Director in managing daily administrative tasks and ensuring smooth operations within the organisation. The ideal candidate will possess excellent communication skills, strong technical proficiency, and a keen eye for detail. This paid position offers an opportunity to work closely with senior management in a dynamic environment, providing essential support to facilitate efficient decision-making and organisational success.

Responsibilities

  • Managing the Director’s calendar, scheduling appointments, meetings, and travel arrangements with precision
  • Handling correspondence, including emails, phone calls, and other communication channels, demonstrating professional phone etiquette
  • Preparing reports, presentations, and other documentation using Microsoft Office.
  • Performing data entry tasks accurately and maintaining organised records
  • Organising files and maintaining an efficient filing system for easy retrieval of information
  • Supporting project coordination by tracking deadlines and follow-ups
  • Managing office supplies inventory and liaising with vendors as necessary
  • Providing general administrative support to ensure the effective functioning of the office environment

Experience

  • Fluent in Cantonese, Mandarin, and English
  • Proven administrative experience or office experience is required, ideally supporting senior management or executives
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential
  • Strong organisational skills with the ability to prioritise tasks effectively
  • Data entry skills with high accuracy and attention to detail
  • Excellent typing speed and accuracy to facilitate efficient document preparation
  • Good communication skills, including professional phone etiquette and clear written correspondence
  • Previous experience/background in Marketing or Engineering is desirable.

Pay: £27,000.00-£35,000.00 per year

Benefits:

  • Free parking

Education:

  • Bachelor's (required)

Language:

  • Mandarin (preferred)
  • Cantonese (required)

Work Location: In person

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