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    • Manage office cleaning and facilities services.
    • Develop office systems, policies and procedures.
    • Manage office equipment for new starters and leavers.
    • Be willing to attend the office, client meetings and construction sites when required.
    • Much of the work can be completed from home, however the successful…
    • This role is ideal for someone who enjoys admin work, is highly organised and takes pride in accurately entering customer details and managing shipments from…
    • Assist in developing office policies and procedures to enhance operational effectiveness.
    • Minimum 3-5 years of administrative or office management experience.
    • Attend and represent the centre on head office Guest Experience, Administration, Marketing and agency meetings.
    • Performance based annual bonus plan.
    • Monitor and manage operational office budgets for the Glasgow office including tracking expenses and identifying cost-saving opportunities.
    • Manage and coordinate daily office activities to ensure operational efficiency.
    • Proven experience in office administration or related roles with strong…
    • Raising, closing and managing notices/permits from end to end including start/stop, PMR, variations, recording excavations etc and completing safe dig prints.
    • Take ownership of our back-office, financial bookkeeping, and property administration.
    • Managing our day-to-day construction accounting and overseeing the…
    • We are seeking an experienced Document Controller/Office Administrator to join our dynamic SHEQ team You will be required to support the SHEQ Team through on-…
    • Confident with Excel and general office software.
    • Handle scanning, filing and general office admin.
    • Ideally at least 2 years of office management or senior…
    • As the Office Manager, you will play a key role in overseeing the daily operations of our office.
    • The role will include assisting with all administration…
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    • A well-equipped modern office environment with parking.
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  • View similar jobs with this employer
    • A well-equipped modern office environment with parking.
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  • View similar jobs with this employer
    • A well-equipped modern office environment with parking.
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Job Post Details

Office & Business Support Coordinator - job post

Glasgiven Contracts Limited
20 Cascum Crescent, Banbridge BT32 4GL
£32,000 - £38,000 a year - Full-time

Job details

Pay

  • £32,000 - £38,000 a year

Job type

  • Full-time

Location

20 Cascum Crescent, Banbridge BT32 4GL

Benefits

Pulled from the full job description

  • Annual leave
  • Company pension
  • Private medical insurance
  • Company events
  • On-site parking

Full job description

Office & Business Support Coordinator

Reports To: Senior Management

Role Purpose

The Office & Business Support Coordinator is responsible for leading all office administration and business support functions, ensuring efficient day-to-day operations across the organisation. The role manages the Receptionist and oversees administrative processes that support operational departments, staff, visitors, and Directors. Acting as the central point of coordination for office services, facilities, business systems and employee administration, the post holder drives consistency, efficiency and continuous improvement across the business.

The role also provides administrative support to project delivery teams, including construction site administration, and deputises for the Project / BCAR Coordinator during periods of absence or increased workload, ensuring continuity of project compliance and handover activities.

Key Responsibilities

Office Leadership

  • Lead the Office Administration function.
  • Develop office systems, policies and procedures.
  • Ensure efficient operation of Head Office facilities.
  • Provide administrative support to Directors and senior management.
  • Coordinate cross-department administrative activities.

Line Management

Manage and support the Receptionist, conduct regular workload planning, performance reviews and training for the Receptionist to ensure high service standards.

Business Administration

  • Coordinate training programmes.
  • Maintain company filing and document management systems.
  • Coordinate IT hardware, software and communications providers.
  • Manage office equipment for new starters and leavers.
  • Coordinate annual company events.
  • Manage office cleaning and facilities services.

Deputy Project Coordination Support - Construction Site Administration

  • Provide administrative support to live construction projects throughout the project lifecycle.

Project Coordination Support - (Deputy Project / BCAR Coordinator)

  • Deputise for the Project / BCAR Coordinator during periods of annual leave, absence or peak workload.
  • Assist with coordination of BCAR documentation throughout project delivery.

Company Assets & Facilities

  • Manage PPE stock and ordering.
  • Administer company assets.
  • Coordinate office maintenance requirements.

Social Value & Corporate Support

  • Lead company social value initiatives.
  • Record our Social Value commitments across our projects.
  • Coordinate community engagement activities.
  • Support business-wide administrative improvement projects.

Pay: £32,000.00-£38,000.00 per year

Benefits:

  • Company pension
  • On-site parking
  • Private medical insurance

Work Location: In person

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