Office Marketing jobs in London

About Us

We are a growing food brand based in London, passionate about great food, exceptional service, and authentic storytelling. As we expand our team, we are looking for a highly organised and creatively minded individual to join us as our Administrative Assistant & Marketing Coordinator – a dual-role position at the heart of our daily operations and brand presence.

The Role

This is not a typical desk job. You will split your time between ensuring our back-end operations run smoothly and bringing our brand to life across digital and physical touchpoints. You will work closely with the founding team, suppliers, and frontline staff, making a tangible impact on how we operate and how our guests perceive us.

Key responsibilities include:

Administrative & Operational Support

• Managing daily office administration, including email correspondence, supplier communications, and record-keeping
• Processing purchase orders, tracking inventory levels, and coordinating with logistics partners
• Maintaining organised filing systems (digital and physical) and ensuring smooth internal workflows
• Scheduling meetings, taking minutes, and following up on action points
• Assisting with basic financial administration such as invoice processing and expense tracking

Marketing & Social Media

• Planning and executing the content calendar for our social media channels, primarily Instagram and TikTok (xiaohongshu)
• Creating engaging visual and written content – including photos, Reels, stories, and short-form copy
• Monitoring and responding to social media engagement and enquiries
• Assisting in the creation of marketing collateral (menus, flyers, email newsletters, promotional materials) using tools like Canva
• Supporting the planning and on-the-ground execution of brand events, tastings, and pop-ups
• Tracking basic performance metrics and providing monthly summary reports

Who We Are Looking For

Essential Requirements

• 1–3 years of experience in an administrative, coordination, or office-based role (internships included)
• Strong working knowledge of Microsoft Office (Excel, Word, PowerPoint) and Google Workspace
• Excellent written and spoken English and Chinese – you are confident drafting professional emails and social posts
• Highly organised, with the ability to prioritise multiple tasks in a fast-paced environment
• A proactive, problem-solving mindset – you don't wait to be told what to do
• Genuine interest in and enthusiasm for the food and hospitality industry

Desirable (but not essential)

• Experience using Canva, Meta Business Suite, or basic photo/video editing tools
• Familiarity with the London food scene or previous experience in a restaurant/café setting
• Knowledge of AI tools (e.g. ChatGPT, Notion AI) to improve workflow efficiency
• Basic understanding of email marketing platforms (e.g. Mailchimp)

Personal Attributes

• Friendly, approachable, and comfortable collaborating with diverse teams
• Adaptable and comfortable with ambiguity – we are a growing business, and priorities can shift
• Attention to detail – you spot the typo, the missing order, and the opportunity

What We Offer

• Competitive salary based on experience
• 28 days annual leave (including bank holidays)
• Staff meals and discounts across our venues
• A supportive, non-corporate team environment where your ideas are heard
• Genuine opportunity to grow with the business as we expand
• Regular team tastings and supplier visits – because we love what we do

Job Type: Full -time

Full-time hours: 45 per week

Job Types: Full-time, Permanent

Pay: £28,600.00-£35,000.00 per year

Benefits:

• Company pension
• Employee discount

Experience:

• Marketing management: 2 years (required)

Language:

• Chinese (required)

Licence/Certification:

• visa (required)

Work Location: In person