PA Secretary jobs in London

Overview

As a Personal Assistant, you will provide organised, practical administrative support, helping day-to-day tasks and information flow smoothly. You will manage records, correspondence and routine office processes with care, adapting your approach to support changing priorities.

A Dermatology Medical Secretary provides specialized administrative and secretarial support to dermatologists, skin cancer specialists, and clinical teams. They manage the fast-paced patient pathways unique to skin health, including rapid skin cancer referrals, biopsy tracking, and cosmetic or medical procedure scheduling.

Core Responsibilities

• Specialized Clinical Correspondence: Transcribe and proofread dictated or AI created medical notes, complex dermatological terminology (e.g., specific skin lesions, carcinomas, inflammatory conditions like psoriasis), and rapid referral letters.
• Biopsy & Pathology Tracking: Monitor, log, and chase urgent histopathology and biopsy results from the lab, ensuring they are promptly reviewed by the dermatologist and communicating outcomes to patients.
• Procedure & Minor Surgery Scheduling: Coordinate diaries and schedule appointments for specialized procedures, including punch biopsies, excisions, Mohs micrographic surgery, patch testing, and laser clinics.
• Skin Cancer Pathway Management: Manage and fast-track urgent skin cancer referrals (such as suspected melanoma) to ensure strict clinical timeline compliance.
• Clinical Photograph Management: Securely upload, file, and manage patient clinical photographs and dermatoscopy images into electronic health records (EHR) while strictly maintaining patient privacy.
• Product & Prescription Administration: Handle administrative requests for specialized topical therapies, biologics, and shared-care prescriptions between specialists and GPs.

Key Skills & Requirements

• Dermatological Terminology: Strong working knowledge of anatomical skin terms, lesion classifications, pharmacological treatments, and dermatological surgical procedures.
• High Attention to Detail: Precision in tracking diagnostic results where delays or administrative errors can directly impact patient cancer care pathways.
• Compassionate Communication: Ability to communicate empathetically with patients who may be anxious about skin cancer diagnoses or distressed by visible, painful skin conditions.
• Data Security & Privacy: Discretion and compliance when handling sensitive patient data, particularly digital clinical photographs of skin conditions. Patient confidentiality must be be maintained at all times
• Computer and IT Skills: Ability to effectively use medical record systems such Meddbase or D.G.L. is vital to the role. Candidates will be expected to use email, secure email, use email templates, upload and create documents including PDF files and handle image files.

Qualifications & Experience

• Education & Training: GCSEs in English and Maths (Grade C/4 or above), alongside recognized medical secretary qualifications (e.g., AMSPAR or BSMSA diplomas) featuring advanced medical terminology.
• Experience: Prior experience as a medical secretary, with specific experience in a dermatology department, skin integrity clinic, or private cosmetic practice highly desirable.

Pay: £25,420.00-£34,920.00 per year

Work authorisation:

• United Kingdom (required)

Work Location: In person