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PMO Support Officer
Cabinet Office
·
4.0
Glasgow
£39,250 - £43,462 a year
Permanent, Full-time
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Job details

£39,250 - £43,462 a year
Childcare, Annual leave, Company pension
Permanent, Full-time
Glasgow

Full job description

Details

Reference number

485058

Salary

£39,250 - £43,462
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Higher Executive Officer

Contract type

Permanent

Business area

CO - Government Commercial and Grants Function

Type of role

Project Delivery

Working pattern

Flexible working, Full-time

Number of jobs available

1

Contents

  • Location
  • About the job
  • Benefits
  • Things you need to know
  • Apply and further information

Location

Glasgow, Manchester, York

About the job

Job summary

The PMO Support Officer role sits within the governance management and project support area of the PMO. The individual will work as part of a small team to ensure the effective management of our key governance boards and the provision of effective project management support spanning our major projects portfolio and priority delivery improvement projects. The team will also support project assurance activities and change control across business driving better decision making for stronger delivery. In addition to providing support the role also offers opportunities to gain direct project management experience on prioritised delivery improvement projects.

Flexibility is key in this role. The individual needs to be able to balance and prioritise their varied workload effectively in order to meet shifting priorities and stakeholder demands. You may be able to work across numerous areas of the PMO and business to support our priority work, ensuring breadth of experience and development opportunities. From time to time you will be expected to be flexible in supporting the delivery of our intended business outcomes which may mean additional/different duties or a change of duties performed in your role.

Job description

  • Ensuring effective governance management and secretariat duties for board meetings including liaising with the Senior Leadership Team and external stakeholders (e.g. Chairs and board members)
  • Ensuring effective project support with the delivery of our major projects portfolio including:
  • Project management on priority delivery improvement projects working with teams across the business, offering opportunities to gain experience as a project manager responsible for the successful delivery of critical outputs and changes
  • Supporting project assurance activities and reviews
  • Ensuring stronger change control across the business utilising the governance landscape for better decision making, with stakeholder buy-in

Person specification

Essential

  • Experience of managing governance groups/board and provision of secretarial support.
  • Highly organised with strong attention to detail
  • Ability to distil complex discussions and information into clear, accurate and concise minutes and briefings
  • Programme and project management experience - including experience of planning and risk and issue management
  • Ability to produce and maintain high quality programme and project information and performance reporting
  • Strong stakeholder engagement and management skills - confident, engaging and credible with a range of diverse stakeholders
  • Ability to work flexibly across a large programme/business – effectively managing numerous priorities
  • Strong IT skills, with experience of presenting, and using Excel, Word, and PowerPoint, and/or industry equivalents (e.g. Google Suite/Workplace)

Desirable

  • A recognised PPM qualification (e.g. APM PMQ, MSP, PRINCE2)
  • Experience in matrix-managing multi-disciplinary teams

Additional information:

Cabinet Office policy is that a minimum 60% of your working time should be spent at your principal workplace. For some roles, due to their nature and the business need, this may be up to 100%. Requirements to attend other locations for official business will also count towards this level of attendance.

Behaviours

We'll assess you against these behaviours during the selection process:

  • Managing a Quality Service
  • Communicating and Influencing
  • Working Together
  • Making Effective Decisions

Benefits

Alongside your salary of £39,250, Cabinet Office contributes £11,370 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .
  • Learning and development tailored to your role.
  • An environment with flexible working options.
  • A culture encouraging inclusion and diversity.
  • A Civil Service Pension which provides an attractive pension, benefits for dependants and employer contributions of 28.97%.
  • A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours and Experience.

Application process

At the application stage, candidates will be assessed on their CV and a Statement of Suitability (750 words max)

For your statement of suitability (750 words max), please demonstrate how you meet the essential and desirable criteria as listed in the 'Person specification' section of the job advert.

Should a large number of applications be received, an initial sift may be undertaken using the CV.

Selection process

At interview stage, candidates will be assessed on the following behaviours: Managing a Quality Service, Communicating & Influencing, Working Together and Making Effective Decisions.

Expected timeline (subject to change)

Expected sift date – w/c 26 October
Expected interview date/s – w/c 2 November
Interview location - Your interview will either be conducted face to face or by video. You will be notified of the location if you are selected for interview.

Further Information

A reserve list may be held for a period of 9 months from which further appointments can be made.

Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare; for further information visit the Childcare Choices website.

Reasonable Adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

Contact Government Recruitment Service via cabinetofficerecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.

Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at an interview, or if you’re deaf, a Language Service Professional.

If successful and transferring from another Government Department a criminal record check may be carried out.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service/Disclosure Scotland on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.

For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk

New entrants are expected to join on the minimum of the pay band.

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.

This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.




Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a basic (or equivalent) criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

This vacancy is part of the Great Place to Work for Veterans initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

  • Name : Helena Tipper
  • Email : helena.tipper@cabinetoffice.gov.uk

Recruitment team

  • Email : cabinetofficerecruitment.grs@cabinetoffice.gov.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel that your application has not been treated in accordance with the Recruitment Principles, and wish to make a complaint, then in the first instance you should contact Government Recruitment Service by email at : cabinetofficerecruitment.grs@cabinetoffice.gov.uk
If you are not satisfied with the response you receive, then you can contact the Civil Service Commission at info@csc.gov.uk. For further information on the Recruitment Principles and bringing a complaint to the Civil Service Commission, please visit their website at: https://civilservicecommission.independent.gov.uk/.

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