Part Time Administrator 25 Hours Per Week jobs

About Funk It Up

Funk It Up is an established dance school with around 25 years of experience, running classes for children, young people and adults across Bristol. We work with schools, organisations, venues, teachers and families to bring dance to our community.

I’m looking for a reliable, proactive and organised person who can take ownership of the day-to-day running of the business, helping everything run smoothly while supporting our next stage of growth.

This role would suit someone who enjoys working independently and proactively, resolving any operational issues with minimal direction.

The role

Initially around 5–8 hours per week, working remotely from home with your own laptop, phone and internet connection.

The work can be organised flexibly across two or three working periods each week, provided that emails are checked daily, enquiries are responded to promptly and anything urgent is dealt with when needed. The role requires a degree of ongoing responsibility rather than simply completing a fixed block of hours and switching off.

There is scope for the role to grow with the business, and you will have a key role in that growth.

What you’ll be responsible for

Day-to-day operations and administration

• Keeping on top of the inbox, checking emails daily and responding to enquiries promptly and warmly.
• Identifying what needs attention, prioritising tasks and following things through without waiting to be asked.
• Keeping class schedules, bookings, calendars, registers, records and contact details accurate and up to date, and updating the website when necessary.
• Coordinating teachers, cover arrangements, venues, access instructions, timetable changes and communications with schools, clients and parents.
• Making sure teachers and clients have clear arrangements and a reliable way to contact the relevant person if an issue arises.
• Preparing and keeping agreements, booking details and safeguarding records organised and relevant to each arrangement.
• Monitoring payments, invoices and outstanding items, and following up when necessary.
• Maintaining clear filing systems and processes so that information can be found easily and nothing gets lost or forgotten.

Supporting business growth

• Helping develop relationships with schools and other organisations, including outreach for new opportunities.
• Following up enquiries and potential partnerships, helping turn opportunities into confirmed bookings.
• Supporting marketing to maintain and increase class numbers and establish new classes, including social media marketing.
• Looking for practical ways to improve systems, save time and make the business run more efficiently.

Growth is important, but the existing classes, teachers, clients and day-to-day operations must always be looked after first.

The person I’m looking for

You’ll be someone who:

• Is naturally proactive, takes initiative and enjoys taking ownership.
• Can work independently, organise your own time and manage competing priorities.
• Has excellent attention to detail and follows tasks through to completion.
• Communicates clearly, warmly and professionally with parents, teachers, schools and other contacts.
• Is comfortable managing emails, spreadsheets, online calendars, documents and general digital administration.
• Can recognise what is urgent, what can wait and what needs following up.
• Spots gaps or potential problems and takes sensible action before they become bigger issues.
• Is confident asking questions when needed, while also using their initiative to find solutions.
• Is dependable, responsive and happy to take responsibility for keeping things running smoothly.

Previous experience in administration, operations, a small business, education, events or a similar coordination role would be useful. Experience working with schools, children’s activities or dance is a bonus, but not essential.

The most important thing is your approach: I need someone who genuinely takes things off my plate, rather than someone who needs me to continually manage their workload.

Hours and working arrangements

• Approximately 5–8 hours per week initially, with potential to increase.
• Flexible working from home, using your own laptop, phone and internet.
• Work can largely be arranged around your own schedule, across two or three periods per week.
• Emails need to be checked daily, with prompt responses to new enquiries and urgent matters.
• You’ll need to be comfortable managing an ongoing responsibility alongside other commitments.
• Occasional additional tasks may arise, so good communication and flexibility are important.

The focus is on reliable, effective management of the work, rather than being tied to a particular desk or rigid set of hours.

Pay and potential bonuses

£14 per hour, with additional bonuses available for successful new school partnerships and business growth.

Any bonus arrangements will be clearly agreed in advance, with specific criteria linked to meaningful results, such as a new school partnership becoming established and generating paid classes.

How to apply

I’m looking for someone who is genuinely suited to this kind of role, so please send:

• Your CV, outlining relevant experience.
• A short covering letter explaining why the role appeals to you and how you would approach it.
• One example of a time you spotted something that needed doing, took initiative and solved a problem or improved a situation without being asked. Please explain what you did and what the outcome was.
• Details of two references who could be contacted at the appropriate stage.

Please make your application personal to this role and show me how you work, rather than simply listing your skills.

I’m looking forward to finding someone who enjoys taking responsibility, brings initiative and care to their work, and wants to help an established dance school run smoothly and grow.

Please send your application to info@funkitupdance.com

Pay: £14.00 per hour

Expected hours: 4.0 – 7.0 per week

Work Location: Remote