Part Time Jobs jobs in Biggleswade

Job Overview
We are a growing manufacturing business based in Biggleswade, Bedfordshire, looking for a versatile, hands-on individual to join our team in a combined Office Manager, Bookkeeper, and PA role. This is a varied and rewarding position at the heart of our business, offering genuine variety from day to day.

The successful candidate will be the first point of contact for many of our office functions – keeping things running smoothly, supporting the Managing Director, and maintaining accurate financial records. If you enjoy being the person who keeps everything organised and takes pride in getting things done, this could be the role for you.

You will be well supported from the outset. Our Management Accountant will provide appropriate training across all financial tasks, with clear documented routines to follow. Full Xero training will be provided if needed, so you can hit the ground running with confidence.

Hours are flexible between 25 and 35 per week and will be agreed with the right candidate. This is an office-based role – no remote working.

Key Responsibilites

General Office & PA Duties

• Act as first point of contact – answering phones, greeting visitors, and managing general correspondence.
• Provide PA support to the Managing Director, including diary management, scheduling meetings, and making travel arrangements.
• Prepare documents, reports, and presentations as required by the MD.
• Maintain organised filing systems (digital and physical) to ensure important records are always accessible.
• Coordinate internal communications and help ensure a well-run, professional office environment.

Facilities & Maintenance Coordination

• Arrange and oversee routine maintenance for machinery, equipment, and premises.
• Liaise with contractors, service providers, and tradespeople to schedule and manage works.
• Monitor service contracts and maintenance schedules to ensure compliance and operational continuity.
• Assist in managing health & safety records and ensuring relevant documentation is up to date.

Supplier & Expense Management

• Manage relationships with suppliers, including raising purchase orders and processing invoices.
• Ensure supplier payments are processed accurately and on time.
• Collate, check, and process employee expense claims in line with company policy.
• Maintain records of purchases and assist with budget tracking

Bookkeeping & Financial Administration

Approximately 2–3 hours per day will be dedicated to bookkeeping duties, including:

• Reconciling bank accounts on a daily basis.
• Assisting with cashflow management and providing regular updates to the MD.
• Processing sales and purchase ledger transactions.
• Raising and sending sales invoices; chasing outstanding debts where required.
• Maintaining accurate financial records using Xero (full training provided; prior experience is a strong advantage).
• Preparing basic financial reports and summaries as requested.
• Assisting with VAT return preparation and liaising with external accountants.
• Producing and working with basic Excel spreadsheets for reporting and analysis.

What We’re Offering

• Salary: £28,000 – £32,000 per annum FTE, dependent on experience.
• Flexible hours: 25–35 hours per week, to be agreed with the right candidate.
• Statutory pension contributions.
• 28 days holiday per annum (including bank holidays), pro-rated for part-time hours. Please note the business observes a factory fortnight shutdown in the summer and closes over the Christmas period; annual leave should be planned to accommodate these.
• A friendly, close-knit team in a stable and growing manufacturing business.
• Comprehensive onboarding: all financial routines are fully documented and our Management Accountant will provide structured training to ensure you feel confident and well-equipped from day one.
• Genuine variety and responsibility – no two days are the same.

What We’re Looking For

Essential

• Proven experience supporting business owners or senior management in a small to medium-sized business.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Confident telephone manner and excellent written and verbal communication skills.
• Experience of basic bookkeeping or accounts administration.
• Competent in Microsoft Office, particularly Word and Excel (basic to intermediate level).
• Proactive, reliable, and able to work with minimal supervision.
• Discreet and professional – able to handle confidential information appropriately.

Desirable

• AAT Level 2 or Level 3 (studying or qualified), or equivalent bookkeeping qualification.
• Experience using Xero accounting software.
• Background working in or supporting a manufacturing or trade business.

How to apply
If you are an organised, capable, and adaptable individual looking for a varied role where you can make a real difference to a growing business, we would love to hear from you.

Please send your CV and a brief cover letter explaining why you would be a great fit

Pay: £28,000.00-£32,000.00 per year

Language:

• English (required)

Work Location: In person