Part Time Receptionist jobs in West Yorkshire

Receptionist & SEN Administrator

Location: Pennine School, Todmorden
Contract: Part Time, Term Time Only (plus INSET days)
Hours: 31 hours per week
Monday, Wednesday, Thursday and Friday: 8:30am to 3:00pm
Tuesday: 8:30am to 4:00pm

Salary: £13.50-£15.00 an hour
Start Date: ASAP

About the Role

Pennine School is seeking a highly organised, professional and approachable Receptionist & SEN Administrator to join our busy and welcoming administration team.

As the first point of contact for pupils, families, visitors and external professionals, you will play a key role in ensuring the smooth day-to-day running of the school's front office. Alongside reception responsibilities, you will provide administrative support to the SEND team, helping to maintain accurate records, coordinate documentation and support statutory processes.

This opportunity would suit an experienced administrator with excellent customer service skills and strong IT proficiency. Experience within a school setting is beneficial but not essential. We welcome applications from candidates with strong administrative backgrounds who can demonstrate confidence in learning and using a range of digital systems.

Key Responsibilities

• Act as the first point of contact for visitors, parents, carers and external agencies.
• Manage reception enquiries in person, via telephone and email.
• Maintain visitor sign-in procedures and follow safeguarding processes.
• Handle incoming and outgoing post, deliveries and correspondence.
• Maintain accurate pupil, SEND and school records using management information systems.
• Provide administrative support to the SENDCo and wider leadership team.
• Support the administration of EHCP reviews, SEND meetings and associated documentation.
• Coordinate appointments, meetings and communications with parents, local authorities and external professionals.
• Maintain confidential records and ensure documentation is stored accurately and securely.
• Update and manage information across a range of digital systems and databases.
• Produce reports and administrative documentation as required.
• Ensure compliance with GDPR and confidentiality requirements.
• Undertake general office duties to support the effective operation of the school.

Person Specification

Essential Requirements

• Previous experience in a busy administrative, office support or receptionist role.
• Excellent IT skills and confidence using a variety of software systems, databases and cloud-based applications.
• Strong working knowledge of Microsoft Office, including Outlook, Word, Excel and Teams.
• Ability to learn and use new digital systems quickly and accurately.
• Experience maintaining accurate records and handling confidential information.
• Excellent organisational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to prioritise workloads, manage deadlines and work independently.
• Professional, friendly and approachable manner.
• Commitment to safeguarding, confidentiality and data protection.

Desirable Requirements

• Experience using Arbor, CPOMS or similar management information systems.
• Experience supporting SEND, education, healthcare, social care or public sector services.
• Understanding of SEND processes, EHCP reviews or multi-agency working.
• Knowledge of safeguarding procedures.
• First Aid qualification or willingness to undertake training.

What We Offer

• A supportive and friendly working environment.
• Opportunities for training and professional development.
• A rewarding role supporting pupils with additional needs.
• The opportunity to develop expertise in education administration and SEND systems.

Safeguarding Statement

Pennine School is committed to safeguarding and promoting the welfare of children and young people. All staff are expected to share this commitment. The successful applicant will be subject to an enhanced DBS check, satisfactory references and all relevant pre-employment checks.

How to Apply

To apply, please complete the application form.

Closing Date:
Interview Date:

Pennine School is committed to equality, diversity and inclusion and welcomes applications from all suitably qualified candidates.

Job Type: Part-time

Pay: £13.50-£15.00 per hour

Work Location: In person