Part Time Receptionist jobs in West Yorkshire

Sayjo Recruitment are acting on behalf of a client to recruit a

Part Time Receptionist / HR Admin Assistant – 14.25hrs per week.

Our client is looking for a well presented, organised, efficient receptionist, who can assist the HR Manager with various admin tasks.

Working Wednesday, Thursday and Friday 08:15 – 1:00 pm (4.75 hours per day)

Hourly rate of pay £13.13 per hour (£9,729.33 per annum)

Principal Duties:

· To ensure efficient functionality of Reception / Administration, working effectively with job share partner.

· To answer all telephone calls into the company in an efficient and friendly manner and direct to appropriate personnel and to take messages wherever appropriate.

· To report any mis-function of the telephone and door entry systems.

· Meeting & greeting visitors ensuring induction protocols followed.

· General reception administration.

· To communicate effective handover, weekly to job-share partner.

· To support and provide HR administration.

Other Duties:

· To receive internal and external post and distribute into correct pigeonholes.

· To ensure all external post is correctly franked and ensure that franking machine has sufficient credit to meet business needs. Book in parcels for DHL collections.

· Administration tasks:

o TimeNet system updates including absence recording.

o SharePoint – ensure holidays match TimeNet system.

o Credit card orders

o Book travel arrangements as required including flights, hotels and taxis.

o Manage completion of Travel risk assessment forms.

o Air miles / Mileage to record.

o Print off and check all invoices for Amazon, AP executive / Lyreco / Arco / QA

o Check monthly HSBC statement attach invoices for all transactions

o Keep diary of Senior Management Team / managers movements

o Ordering Stationery, kitchen and cleaning supplies and tools for Service Dept.

o Raise and issue purchase orders QA / HR / PPE from LN ERP system.

o Price match from Lyreco

o Manage 2 x business email inboxes for taking appropriate action within a timely manner.

o Maintain PPE (Shoes & Safety glasses) cupboard.

· Data Input and maintenance of various databases.

· To provide refreshments for meeting rooms including ordering of buffets as required.

· Contact appropriate person for permit to work completion / issuing fobs to contactors.

· To carry out any other work or administrative duties, within capability, as required by HR Manager.

Skills and Experience:

· Ability to communicate at all levels.

· Ability to plan and prioritise own work effectively.

· Proficient MS Office skills (Word, Excel, Outlook)

· Experience of SharePoint

· Experience of ERP systems - LN

· A flexible approach to absorb new automated processes

Qualifications:

GCSE – Maths & English (Grade 5+)

If you have the skills and experience we are looking for, please apply with an up-to date CV and we’ll be in touch to arrange an interview.

Pay: £13.13 per hour

Expected hours: 14.25 per week

Benefits:

• Additional leave
• Company events
• Company pension
• Free parking
• Health & wellbeing programme
• On-site parking

Work Location: In person