Peoples Palace jobs

We are looking for someone who brings:

Location: Head Office, 22/24 Buckingham Palace Road, London, SW1W 0QP

Reporting To: Chief Executive Officer

Contract Type: 28 hours per week.

The role is primarily office-based on Tuesdays, Wednesdays, and Thursdays. You may also be a requirement to work an hour or two from home on Mondays and Fridays.

Salary: £27,200 – 27,744 per annum

About the Organisation

The Feathers Association is a long-established charity supporting children, young people, and communities through education, sport, and social programmes. Since 1934, the organisation has worked to improve life opportunities, promote wellbeing, and create positive community impact through a wide range of inclusive activities and services.

Role Purpose

To provide high-quality executive support to the CEO and Senior Leadership Team, and to take ownership of the smooth, efficient, and professional running of the head office. The Office Manager & Executive Assistant will serve as a trusted partner to the CEO, operating with discretion, initiative, and sound judgement. This role requires someone who brings a bright, energetic and highly professional presence, with the ability to create structure while contributing positively to a collaborative, fast-paced and values-driven environment.

Key Responsibilities

Office Management

• Oversee the day-to-day operations of the office, ensuring a professional and efficient working environment
• Manage office supplies, equipment, and vendor relationships
• Coordinate office maintenance, health & safety, and facilities management
• Implement and maintain office systems, policies, and procedures
• Act as the main point of contact for office-related queries

Executive Assistant Support

• Provide comprehensive administrative support to senior leadership
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare reports, presentations, and correspondence
• Organise travel arrangements, itineraries, and accommodation
• Take minutes in meetings and track actions

Administration & Coordination

• Support HR with onboarding, inductions, and maintaining employee records
• Assist with internal communications and company events
• Handle confidential information with discretion
• Manage incoming calls, emails, and correspondence
• Support project coordination and follow-ups where required

Person Specification

Skills & Experience

• Proven experience in an Office Manager, Executive Assistant, or similar role
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to prioritise workload and work under pressure
• High level of discretion and confidentiality
• Strong problem-solving skills and attention to detail

Personal Attributes

• A bright, positive and energetic approach to their work
• A professional, polished and composed presence
• Strong interpersonal skills with the ability to build rapport at all levels
• A naturally proactive, “can-do” attitude with initiative and follow-through
• A touch of creativity and individuality in their thinking and approach
• Flexibility, adaptability, and resilience in a dynamic environment
• Reliability, trustworthiness, and sound judgement

Desirable

• Experience supporting senior executives or directors
• Experience with HR administration
• Familiarity with office management systems or software

Job Type: Part-time

Pay: £27,200.00-£27,744.00 per year

Expected hours: 28 per week

Application question(s):

• How many years of experience do you have in Office Management roles?
• How many years of experience do you have in Office Assistant roles?
• Why does this type of role appeal to you at this stage of your career?

Work authorisation:

• United Kingdom (required)

Work Location: In person