Personal Assistant jobs

Title: Executive Assistant to CEO (maternity cover, 9 months)

Location: Office based, Bearsden HQ

Department: CEO & Executive Team

Reports To: Dave Weir

Start Date: November / December 2026

Salary: £35,000 - £42,000 (DOE)

Who are we?

The Original Fit Factory is a health, wellness, and technology organisation dedicated to helping individuals and organisations improve wellbeing through innovative digital solutions, connected health technologies, and personalised engagement programmes.

Our mission is to empower healthier lifestyles, support preventative healthcare, and create meaningful connections between people, technology, and wellbeing.

Through a growing portfolio of health and fitness solutions, The Original Fit Factory combines expertise in wellness, digital engagement, wearable technology, data analytics, and behaviour change to deliver impactful experiences for consumers, employees, athletes, and organisations worldwide

Our core products include:

1. Biometric wearables, such as our Reebok Smart Ring, which tracks sleep, recovery, stress, HRV and performance

2. A digital wellness platform for fitness, named the Reebok Fitness App, which includes recovery and health tracking powered by AI-driven personalization

3. A health intelligence platform: BiotrackOS, which unifies wearable and biometric data from various devices and enables clinical, insurance and population health analytics

4. Our US-based TruFusion gym chain. A boutique fitness and wellness platform with immersive training experiences, focused on community-driven wellness

What is the role?

The ideal candidate will be a highly organized and proactive individual with a strong background in supporting executives at the C-suite or senior management level. This candidate excels in managing complex calendars, coordinating travel arrangements, and preparing reports, presentations, and communications. Adept at handling confidential information, they demonstrate strong discretion, attention to detail, and problem-solving skills while being able to think on their feet.

You will work directly with our CEO in supporting him daily with his work-life balance and the ideal candidate must be adaptable based on the entrepreneurial style of business we operate in.

Responsibilities of the role:

• Diary and inbox management
• Making complex travel arrangements including booking trips to both the UK, US and UAE
• Provide ad hoc administrative and operational support to other Executive Team members, as required, alongside the primary support provided to the CEO.
• Creating, reviewing and sending a variety of documents across our group of businesses
• Arranging meetings with the relevant parties upon request
• Communication with internal and external parties which will include both financial and legal documents
• Demonstrate professional persistence to help our CEO complete tasks, manage and attend meetings and meet deadlines.
• Organizing and preparing for Shareholder and Board meetings
• Provide general ad hoc support as required, including assisting the Office Manager with occasional catering requirements and arrangements.
• Ad hoc personal duties including but not limited to assisting with family commitments , making trips to a nearby home address upon request and helping to arrange / organize any family occasions i.e. gifts, restaurant bookings , reservations
• Collating and gathering expenses, working closely with our finance team to ensure all records are kept up to date
• Working closely with the Executive Team to manage meetings and diaries in line with our CEO, along with monitor their annual leave and expense approvals.

Candidate Profile:

Experience & Qualifications

- 2-3 years’ experience supporting a senior executive , ideally at C-Suite level

- Previous experience in an EA, personal assistant or similar support role

- Degree and/or higher-level qualification in English, business or communications is desirable

Skills & Competencies

Ø Excellent written and verbal communication skills, with confidence liaising across departments and with external contacts.

Ø Strong organisational and time-management skills, with the ability to manage multiple priorities and deadlines effectively.

Ø Highly trustworthy and reliable, with the ability to handle confidential and sensitive information appropriately.

Ø Adaptable and able to thrive in a fast-paced environment, responding calmly to changing priorities and the CEO’s requirements.

Ø Strong attention to detail and a proactive, solutions-oriented approach.

Ø Strong written and verbal English skills.

Ø Confident presentation skills, including the ability to present information clearly and professionally.

Ø Proficient in Microsoft Office and other relevant business systems.

Why should you choose us?

There are many benefits of working at The Original Fit Factory. These benefits include, but are not limited to:

· Competitive salary per annum

· Training and learning opportunities

· Early finish every Friday

· Free access to TOFF products

· Access to on-site staff gym

· 30 minutes optional wellness each day

· Pension scheme

At The Original Fit Factory, our mission is to allow everyone to explore wellness and fitness within their most preferred, comfortable environment and at their own pace. It is important that the successful candidate encompasses our vision and is mission-driven to help us become the superchargers of wellbeing and fitness.

If all of this sounds like you, please apply for the job – we cannot wait for you to join our team!

Pay: £35,000.00-£42,000.00 per year

Benefits:

• Casual dress
• Company pension
• Free parking
• On-site gym
• On-site parking
• Private dental insurance
• Private medical insurance

Work Location: In person