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    • Full UK driving licence and access to a vehicle.
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    • Manage and maintain schedules, including arranging appointments and meetings.
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    • To maintain accurate diary and letter/email records.
    • With the team meetings, owning a car may be essential.
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    • The planning, booking and coordination of meetings and events with other members of staff.
    • Scheduling and organizing meetings, appointments, and events.
    • Managing diaries, arranging meetings and providing general administrative support.
    • Working closely with our Partners and wider team, you'll play a key role in…
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    • Ability to travel to London 2 to 3 times per week.
    • The right person will be as comfortable managing complex diaries and inbox priorities as they are preparing…
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    • Pay: £16.00 per hour.

Job Post Details

Executive Assistant to Managing Director - job post

Viking Extrusions
4 Ivy Arch Road, Worthing BN14 8BX
£33,000 - £35,000 a year - Permanent, Full-time

Job details

Pay

  • £33,000 - £35,000 a year

Job type

  • Permanent
  • Full-time

Shift and schedule

  • Monday to Friday

Location

4 Ivy Arch Road, Worthing BN14 8BX

Benefits

Pulled from the full job description

  • On-site parking

Full job description

Join Our Growing Team at Viking Extrusions Ltd!

We're looking for an organised, proactive and enthusiastic Executive Assistant to work closely alongside our Managing Director and become an integral part of our growing business.

This is far more than a traditional administrative role. We're looking for someone who enjoys taking ownership, thrives on organisation and genuinely enjoys helping things run smoothly behind the scenes. You'll quickly become a trusted right-hand person, helping manage day-to-day priorities so the business can continue to grow.

No two days are ever the same, so you'll need to be adaptable, able to think on your feet and happy to get stuck into a wide variety of tasks.

Key Responsibilities

Your responsibilities will include, but won't be limited to:

  • Managing the Director's diary and scheduling appointments.
  • Prioritising and tracking tasks using ClickUp (or similar project management software).
  • Handling incoming telephone calls and emails on behalf of the Director.
  • Organising meetings, preparing agendas and taking accurate meeting minutes.
  • Following up on outstanding actions to ensure projects stay on track.
  • Assisting with business correspondence and drafting professional communications.
  • Paying supplier invoices and assisting with day-to-day financial administration.
  • Collecting supplier invoices at month end and preparing documentation for our accounts team.
  • Assisting with stock takes and maintaining accurate records.
  • Supporting with general administration across the business.
  • Helping coordinate internal projects and ensuring deadlines are met.
  • Providing occasional support to other members of the management team when required.

We're looking for someone who is:

  • Exceptionally organised with excellent attention to detail.
  • Proactive and able to work using their own initiative.
  • Friendly, approachable and professional.
  • Confident communicating with customers, suppliers and colleagues.
  • Comfortable juggling multiple priorities.
  • Highly trustworthy and able to handle confidential information with discretion.
  • Competent using Microsoft Office and confident learning new software.
  • Previous experience as an Executive Assistant, Personal Assistant or in a senior administrative role would be advantageous, although attitude and organisation are just as important as experience.

About Us

Viking Extrusions Ltd is a growing UK manufacturer supplying high-quality silicone rubber products to customers across a wide range of industries.

We're proud of the culture we've built. We work hard, support one another and are always looking for ways to improve. As the business continues to grow, we're looking for someone who wants to grow with us and become a valued member of the team.

A Dog-Friendly Workplace

One very important thing to mention... we're a genuinely dog-friendly office!

Our two friendly Samoyeds, Woody and Koko, come to work with us most days and are very much part of the Viking family. Applicants should therefore be comfortable working in an office where dogs are regularly present.

What You'll Receive

  • Competitive salary (depending on experience).
  • Full-time, permanent position.
  • Monday to Friday working hours.
  • Opportunities to grow alongside a rapidly expanding business.
  • Friendly, supportive working environment.
  • A varied role where no two days are the same.
  • Unlimited tea, coffee... and regular visits from two very fluffy office dogs.

If you're highly organised, enjoy solving problems, love variety and want to become a key part of an ambitious and growing business, we'd love to hear from you.

A note from our M.D: "Viking is a second generation family run business and we pride ourselves on a relaxed and friendly working atmosphere. This is far from a corporate enterprise. Myself (Greg) and my business partner (Adam) are enthusiastic about growing the business and need somebody to help free up our time in order to successfully achieve this growth. You will be an integral part of the companies future."

Pay: £33,000.00-£35,000.00 per year

Benefits:

  • On-site parking

Work Location: In person

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