Private Medical Secretary jobs in Birmingham

**PLEASE NOTE: This Band 4 role is not eligible for current, or future visa sponsorship**

Lower GI 2WW Pathway Medical Secretary

37.5 hours per week (Monday-Friday)

Permanent

Salary: £28,392 - £31,157 per annum

Closing Date: Friday 11th September 2026

Interview Date: Thursday 17th September 2026

**This post may close early due to high numbers of applications, so you are advised to apply promptly.**

All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.

A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.

We welcome applications from the Armed Forces Community – get in touch to find out more

#JoinTeamEliot

To work as part of a speciality team providing full secretarial support for the consultants and clinical staff in the team.

The post holder will work closely with the Colorectal Cancer Team in ensuring that all clinics are typed speedily and accurately according to the guidelines laid down by the Trust.

Responsible for the typing and checking of clinic letters, reports, discharge summaries etc.

Here at George Eliot our vision to ‘ excel at patient care’ takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:

E ffective Open Communication

e x cellence and safety in everything we do

C hallenge but support

E xpect respect and dignity

L ocal health that inspires confidence

Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.

To manage and prioritise workload effectively and be able to work unsupervised using own initiative.
To receive incoming telephone calls and correspondence, and deal with queries at source as applicable. To take accurate messages and direct to the appropriate recipient in a timely manner.
Manage complex and sensitive enquiries, including complaints, with tact, sensitivity and empathy, taking appropriate action.
To generate a range of documentation including, emails, letters and reports to a professional standard.
Day to day office management such as welcoming patient’s, visitors, booking patient appointments, supporting staff queries, administrative duties to include typing, photocopying, scanning, office health and safety and organisation. To actively deal with queries, which may include gaining responses from others/requests for information.
To support service data collection by developing spreadsheets and databases to collect, collate and present information in appropriate formats as required.
To assist in the maintenance of office filing systems ensuring all documents are accurately and appropriately archived.
To be proficient and experienced with various IT systems, including Internet, Microsoft Programmes to include excel and with the skills and willingness to train on other IT programmes including Electronic Patient Record systems.
To participate in the introduction of new procedures, policies or technology.
Responsible for ordering and maintaining stock control of equipment and stationery and using electronic ordering systems.
To be aware of, and adhere to local, Trust and National guidelines and policies and comply with all training as required.
The post-holder will participate in and service improvement at a department or service wide level.
Participate in coordinating audits and risk assessments and supporting with actioning outcomes as required.
To ensure that confidentiality is adhered to across all aspects of the role to include patient and staff records access and information shared within office setting and at meetings.
To always maintain sensitivity when dealing with private and personal situations/information relating to both staff and patients.
To ensure that all matters of importance are brought to the immediate attention of relevant team member available, service lead and senior team.
To demonstrate continuous development of own knowledge and competence.
To always act to promote the professional image of the Trust and to demonstrate Trust Values.

For a full comprehensive list of main responsibilities and duties, please kindly refer to job description and personal specification attached.