Private Secretary jobs in London

At Ashurst Perkins Coie, we're helping shape the future economy. With a global team of more than 3,500 legal professionals across 52 offices, we partner with leading organisations to solve complex challenges across a diverse range of industries, with a distinct strength in technology, energy & infrastructure, and financial services. Our people work on market-leading matters that drive innovation, growth, and transformation around the world.For Ashurst Perkins Coie, innovation is our tradition.

What makes Ashurst Perkins Coie a great place to work?

• Flexible work options - part-time, working from home and additional leave
• Health and wellbeing benefits, gym membership, and discounted corporate health plans
• Career advancement - client secondment opportunities, global opportunities, and award-winning Learning & Development programs

The Opportunity:

The Practice Executive is a key role in the Legal Operations Support team, based in London.

Reporting into one of our Assistant Operations Managers, the purpose of the role to provide high level, proactive business support to an allocation of Partners ensuring the effective completion of tasks using appropriate resources such as the Local Hub and Global Shared Services.

This role will support 2 to 3 Partners within the Finance Regulatory practice group. We will need a PE proficient in billing, diary management and travel. The Partners are looking for a forward-thinking and proactive PE who takes genuine ownership of their role. They need someone who can anticipate requirements, stay one step ahead, and operate with confidence and initiative — ensuring the Partners are fully prepared and supported at all times. A hands-on, solutions-oriented approach is key, as the Partners will rely heavily on their PE Assistant to foresee and address their needs before they arise.

Key responsibilities of the role include:

• Manage, track and coordinate the review of WIP and matter billings with the relevant associate/partner
• Work with Financial Management to prepare timely and accurate client invoices.
• Active diary management and gatekeeping, including coordinating complex travel and resource requirements
• Coordinating, or delegating as appropriate, meeting requirements (room bookings, attendee invitations, resources, catering), including scheduling arrangements across time zones.
• Monitoring and managing inboxes, using initiative to re-route or prioritise, and action or draft response for review in order to reduce volume
• Attending client meetings when required to reinforced business contacts and take notes, actions points for follow up

This is a full-time, permanent role based in our London office with hybrid working.

More information can be found in the job description attached to the role on our careers site Careers | Ashurst Perkins Coie

About you:

The successful candidate will have:

• Previous experience as an Executive in a law firm or other professional services environment
• Experience with high level/high volume billing
• A client focussed approach with well-developed communication and interpersonal skills
• Strong communication skills, with the ability to provide professional and appropriate first drafts of short correspondence, documents and slide packs
• Excellent organisation skills, with the ability to cope with a wide range of demands and changing priorities
• Experiencing working well within teams, and able to re-prioritise when needed to meet urgent deadlines or changed priorities
• Strong technical skills in MS Word, Outlook, PowerPoint and Excel

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