Proact Medical jobs

Job Overview

We are looking for an organised and detail-oriented Purchasing Manager to join our team. This role is key to maintaining product availability and ensuring purchasing activities run efficiently. You will work closely with suppliers, logistics providers and internal teams to manage orders, maintain accurate forecasts and identify opportunities to reduce costs.

Key Responsibilities

• Raising and placing purchase orders with suppliers, confirming delivery dates, investigating price queries and ensuring correct nominal coding to minimise the need for air shipments and keep costs down.
• Maintaining supplier contracts, ensuring that contract expiry dates are monitored, extension requests are reviewed and administered, and product catalogues and pricing schedules are kept up to date.
• Liaising with logistics providers to ascertain arrival dates for sea and air imports and identify the best prices and conditions.
• Producing reports and sharing information with colleagues regarding expected deliveries and priorities.
• Managing supplier onboarding, ensuring suppliers go through the approval process and are signed off by a company director.
• Raising, reporting and following up on supplier issues, documenting any communications and images on the PROACT Portal.
• Managing the company's external suppliers to ensure continuity of supply of finished products and materials for the ongoing operation of the business.
• Managing forecasts and ensuring efficient direct product supply to our USA distributor.
• Liaising with Sales for updates regarding lost or non-starting contracts and changes in numbers, ensuring the forecasting sheet reflects these changes.
• Maintaining and developing the Excel-based forecasting system using advanced Microsoft Excel knowledge and SQL data extraction from the accounts system (training provided).
• Carrying out supplier appraisals in accordance with the PROACT QMS.
• Reporting overstock and short-dated stock to directors and sales managers as early as possible.
• Carrying out statistical analysis of product service-level performance at SKU level and producing monthly reports for directors.
• Identifying and driving projects for cost reduction.
• Establishing strong working relationships with suppliers through regular communication.
• Undertaking business travel to meet with existing and potential suppliers as required.
• Supervising and training other staff to ensure continuity during holidays and absences.

Essential Requirements

• Good organisational skills and attention to detail.
• Strong communication skills and the ability to build working relationships with suppliers and colleagues.
• Advanced Microsoft Excel knowledge.
• Ability to manage priorities and work accurately.
• A proactive and flexible approach to work.

Desirable Skills

• Previous experience in purchasing or a similar role.
• Experience with supplier management and purchase orders.
• Knowledge of forecasting systems and stock management.
• Experience with SQL or data extraction from accounts systems.

Pay: £35,000.00-£45,000.00 per year

Benefits:

• Free parking
• On-site parking

Work Location: In person