Project Support jobs in Newcastle upon Tyne

Job Summary

The Project Assistant provides administrative and project support to ensure the successful delivery of construction and engineering projects. The role involves coordinating project documentation, preparing and managing Operation & Maintenance (O&M) Manuals, assisting with Risk Assessment and Method Statements (RAMS), supporting Construction Phase Plans (CPPs), and maintaining project records in line with company procedures and client requirements.

Key Responsibilities

Project Administration

• Provide day-to-day administrative support to project teams.
• Maintain accurate project records, correspondence, and documentation.
• Monitor project documentation and ensure all records are up to date.
• Assist in the preparation and submission of project reports.
• Schedule meetings, take minutes, and distribute actions where required.
• Liaise with clients, subcontractors, suppliers, and site teams.

O&M Manuals

• Compile, review, and coordinate Operation & Maintenance (O&M) Manuals.
• Collect and organise technical documentation from subcontractors and suppliers.
• Ensure O&M manuals are completed and issued in accordance with project specifications and handover requirements.
• Maintain document control throughout project lifecycle.

RAMS Management

• Assist with the preparation, formatting, and distribution of Risk Assessments and Method Statements (RAMS).
• Coordinate approvals and ensure RAMS are issued to relevant stakeholders before works commence.
• Maintain RAMS registers and document tracking systems.

Construction Phase Plans (CPP)

• Support the preparation and updating of Construction Phase Plans.
• Ensure all project health and safety documentation is maintained and compliant.
• Assist with the collection of site-specific information for CPP development.
• Monitor document revisions and maintain records of changes.

Document Control

• Manage project documentation using electronic document management systems.
• Ensure all documentation complies with company quality standards and client requirements.
• Track document revisions, approvals, and distribution logs.
• Maintain project filing systems and archives.

Skills and Experience

Essential

• Previous experience in a Project Assistant, Project Coordinator, Document Controller, or similar role.
• Experience compiling and managing O&M Manuals.
• Knowledge of RAMS and Construction Phase Plans (CPP).
• Strong document control and administrative skills.
• Excellent organisational and time management abilities.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office Suite, particularly Word, Excel, Outlook, and Teams.
• Ability to manage multiple projects and deadlines simultaneously.
• Excellent verbal and written communication skills.

Desirable

• Experience within construction, M&E, engineering, or facilities management sectors.
• Knowledge of CDM Regulations 2015.
• Familiarity with document management platforms such as SharePoint
• Health & Safety awareness training (e.g., CSCS, IOSH Working Safely).

Personal Attributes

• Proactive and self-motivated.
• Strong problem-solving skills.
• Able to work independently and as part of a team.
• Professional and confident when communicating with clients and stakeholders.
• Flexible and adaptable to changing project requirements.

Full time, 40 hours per week, Monday to Friday

Office based

Ideal Candidate Profile:
An organised and detail-oriented Project Assistant with experience supporting construction or engineering projects, capable of managing O&M Manuals, RAMS, and CPP documentation while ensuring compliance, accuracy, and timely project delivery.

Pay: £28,000.00-£30,000.00 per year

Benefits:

• Bereavement leave
• Casual dress
• Company events
• Company pension
• Enhanced maternity leave
• Enhanced paternity leave
• Free parking
• Health & wellbeing programme
• On-site parking
• Paid volunteer time

Work Location: In person