Responsible Medical Officer jobs

Job Title: Accounts Officer

Employer: Inform Health Limited

Department: Finance and Administration

Location: Skegness, PE25

Reporting to: Commercial Director

Hours: Full time

Contract: Permanent

Introduction

Established in 2010, Inform Health is an award-winning software company, providing software applications to support Sexual Health, HIV, and Sexual Assault Referral Centre (SARC) provider services.

Our values are Integrity, passion, innovation, and expertise which form the foundation of our success and in conjunction with our customers, we strive to make a real impact on the future of healthcare.

Our mission is to empower healthcare providers and commissioners with elegant, innovative and secure software solutions that enhance service efficiency, improve patient care and provide tangible benefits to the communities they serve.

Through close collaboration with our customers, we continuously evolve, shaping solutions that meaningfully transform service delivery within the sexual health industry.

Having introduced new patient facing technology in 2019, to compliment the range of self managed services already being offered to patients, in 2022 Inform introduced “Click It” a new, patient self managed, test kit ordering and diagnostic service.

Job Purpose

Due to retirement, Inform Health is seeking an experienced and hands-on finance professional to take ownership of the day-to-day accounting activities of the business.

The Accounts Officer is responsible for ensuring the Company's financial transactions and records are accurate, up to date and completed within required timescales. The role has broad responsibility across accounts payable and receivable, customer invoicing, credit control, bank reconciliations, VAT, financial reporting and the preparation of financial information for senior management and the Company's external accountant.

This is a varied role requiring someone who is comfortable managing a number of finance processes from beginning to end. The successful candidate will be able to work with limited supervision, manage competing monthly, quarterly and annual deadlines, investigate discrepancies and ensure reliable financial information is available when required.

The role would particularly suit someone with experience working within an SME or similarly sized organisation, where they have had broad responsibility for the day-to-day finance function.

The successful candidate will have extensive experience in bookkeeping and accounting principles, supported by a minimum AAT Level 3 qualification or an equivalent accounting qualification with demonstrable practical experience. They will also have broad, hands-on experience of managing day-to-day finance activities and be confident taking ownership of financial processes through to completion.

As part of a small organisation, the Accounts Officer will also undertake a limited number of general business administration responsibilities and will work collaboratively with HR on the financial elements of payroll, pensions and employee benefits.

Duties and Responsibilities

Billing, Accounts Receivable and Accounts Payable

• Manage the day-to-day accounts receivable and accounts payable processes, ensuring transactions are accurately recorded and processed within required timescales.
• Manage incoming customer purchase orders, checking these against the relevant CRM opportunities and quotations and updating the CRM accordingly.
• Maintain the Company Order Book and invoice schedules, ensuring records remain accurate and up to date.
• Prepare and issue customer invoices in accordance with agreed invoicing instructions, including submission through customer invoicing platforms such as Tradeshift where required.
• Ensure invoices and supporting documentation are appropriately recorded within the Company's finance, CRM and document management systems.
• Maintain relevant finance schedules and spreadsheets to support accurate billing and financial reporting.
• Oversee the Accounts Assistant's processing of supplier invoices, ensuring transactions are accurately recorded and appropriate bookkeeping processes are followed.
• Manage supplier payments and prepare prepayment journals.

Financial Records, Reconciliations and Reporting

• Maintain accurate and up-to-date financial records across the Company's accounting systems and supporting finance schedules.
• Reconcile relevant accounts to the general ledger, identifying and resolving discrepancies where required.
• Manage general customer and supplier account queries and resolve financial discrepancies as appropriate.
• Manage credit control activity, monitoring outstanding balances and liaising directly with customers to support timely payment.
• Create and maintain financial management spreadsheets and supporting schedules.
• Prepare monthly financial information and reports for Board meetings.
• Maintain financial information and supporting schedules required for monthly finance meetings.
• Prepare financial records and supporting information for the Company's external accountant as part of the annual accounts process.
• Produce required data reports for Inform Diagnostics and ensure these are securely provided to customers.

Banking

• Monitor Company bank transactions and balances on a daily basis.
• Complete bank reconciliations, ensuring transactions are accurately recorded and discrepancies are identified and resolved.
• Monitor and manage balances across the Company's current and deposit accounts.
• Liaise directly with the Company's banking provider and manage routine banking matters as required.

Statutory and Contractual Reporting

• Prepare and submit quarterly VAT returns, ensuring information is accurate and submitted within required deadlines.
• Prepare and submit monthly G-Cloud returns in accordance with applicable G-Cloud contracts.
• Coordinate and respond to Office for National Statistics surveys.
• Complete and respond to relevant Valuation Office Agency questionnaires.

Payroll, Pensions and Employee Benefits (in Collaboration with HR)

• Manage the financial elements of the monthly workplace pension process.
• Support the administration of payroll, salary and tax-related matters, ensuring accurate financial information is provided and processed within required timescales.
• Process monthly salary payments.
• Complete required financial calculations relating to employee benefits, including private healthcare.

General Admin

• Maintain appropriate business records, including the filing and secure disposal of documentation.
• Manage business rates administration and associated requirements.
• Manage incoming and outgoing business mail.
• Coordinate the purchase of office stationery, consumables and small equipment.

Experience, Qualifications and Skills

Essential

• Minimum AAT Level 3 or equivalent accounting qualification with demonstrable equivalent practical experience in a relevant finance or accounts role.
• Demonstrable experience working in a broad accounts, bookkeeping or finance role, with responsibility across a range of day-to-day finance activities.
• Strong practical knowledge of accounts payable and receivable, invoicing, credit control, reconciliations and general bookkeeping principles.
• Experience maintaining accurate financial records and preparing financial information and reports.
• Confident using accounting software and Microsoft Excel.
• Strong numerical skills with the ability to identify and investigate financial discrepancies.
• Highly organised, accurate and able to manage competing financial deadlines with limited supervision.
• Confident communicator with the ability to liaise effectively with customers, suppliers, colleagues, senior management, Board members and external organisations.

Desirable Experience

• Working within an SME or similarly sized organisation, with broad responsibility across the day-to-day finance function.
• QuickBooks Online Advanced for day-to-day accounting and financial reporting.
• Knowledge of NHS accounting practice
• Procurement process and practice.
• Salesforce CRM, particularly in relation to sales, order and invoicing processes.
• Supporting payroll and workplace pension processes.
• Preparation of financial information for senior management or Board-level reporting.
• Supporting an external accountant with the annual accounts process.
• Supervising or supporting a junior accounts or finance colleagues.

Pay: From £35,000.00 per year

Benefits:

• Casual dress
• Free parking
• On-site parking
• Private medical insurance

Work Location: In person