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    • Uniform provided and staff social events.
    • Conduct event show rounds and planning meetings.
    • Present upcoming events at weekly management meetings.
    • Prepare event reports and post-event evaluations.
    • Respond promptly to meetings and events inquiries.
    • Track event revenue and monitor client budgets.
    • Social events to celebrate together as a team.
    • Event delivery in high end hospitality: 1 year (preferred).
    • Leading the customer experience throughout the entire…
    • Have you got any venue finding or event management experience?
    • ▸ Passionate about events, hospitality, and client service.
    • ▸ The option for flexible working.
    • Analyse event performance data and provide recommendations to improve future events.
    • Manage event technology platforms including registration systems, webinar…
    • Assisting with enquiries and event administration.
    • Supporting events and evening functions when required.
    • Working closely with the wider team, you will support…
    • Senior Meeting and Events Sales Coordinator*.
    • As Senior Meeting and Events Sales Coordinator your role will support the Meeting, Events & Reservations Sales…
    • Proven experience in hospitality, event management, or related fields such as restaurant or hotel operations.
    • Experience in fundraising activities or charitable…
    • Strong background in events coordination, hospitality or sales.
    • Occasional weekend work required to support weddings and events.
    • Full-time role (Monday–Friday).
    • The French Kitchen is a Somerset based catering company catering for weddings and events in Wells and the surrounding Somerset area.
    • Experience in hospitality or events.
    • Supervise all food and beverage services throughout events.
    • Manage all aspects of the seasonal restaurant service.
    • Staff incentives and company events.
    • Wedding fairs, tastings and showcase events.
    • You’ll play a key role in delivering weddings and events throughout the year,…
    • Managing the full planning journey from booking through to event delivery.
    • Ensuring consistently high levels of service across all events and guest touchpoints.
    • Alongside this, you’ll support the Wedding Coordinator with event delivery, stepping in to help run weddings and special occasions when needed.
    • Ability to work under pressure and manage multiple events simultaneously.
    • Manage staffing levels, rotas, and event logistics.

Job Post Details

Events Coordinator at Glenapp Castle - job post

Glenapp Castle
Glenapp Castle, Girvan KA26 0NZ
From £26,860 a year - Permanent, Full-time
Responded to 51-74% of applications in the past 30 days, typically within 1 day.

Job details

Pay

  • From £26,860 a year

Job type

  • Permanent
  • Full-time

Location

Glenapp Castle, Girvan KA26 0NZ

Benefits

Pulled from the full job description

  • Employee discount
  • Employee assistance programme
  • Free parking
  • Store discount
  • Company pension
  • Discounted or free food
  • Canteen

Full job description

Description

Join our award-winning team at Glenapp Castle, featured on BBC Amazing Hotels: Life Beyond the Lobby, with a Michelin Key and renowned for our 3 AA Rosette restaurant and Relais & Châteaux affiliation. We are looking for a passionate Events Coordinator to join the Castle to help make magical moments for guests.

Position Requirements

  • Previous experience in events, weddings, hospitality, or administration, ideally within a luxury environment.
  • Strong IT skills, including Microsoft Office and PMS systems.
  • Excellent communication, organisation, and time management skills.
  • Strong attention to detail and customer focused approach.
  • Ability to use initiative, think creatively, and deliver exceptional guest experiences.
  • Excellent written and spoken English.

Key Responsibilities

  • Coordinate small events and weddings from booking through to delivery.
  • Liaise with clients by phone, email, Zoom, and in person planning memorable events.
  • Conduct event show rounds and planning meetings.
  • Prepare and maintain accurate event documentation and booking systems.
  • Work closely with the Events Manager and Hotel Operations team to ensure seamless event delivery.
  • Promote and upsell activities and experiences to enhance guest stays.
  • Manage event bookings, rooming lists, and guest information across internal systems.
  • Build strong relationships with clients and suppliers.
  • Support the Reservations team with event related bookings and enquiries.
  • Present upcoming events at weekly management meetings.
  • Minimum 1–2 years' experience in event planning, preferably weddings, or a qualification in Events Management or a related field.

Benefits Include:

  • 28 days holiday entitlement (pro rata).
  • Competitive salary plus monthly gratuities.
  • Staff meals whilst on duty.
  • 50% discount on food in Glenapp restaurants.
  • Discounted stays for employees, friends, and family at Glenapp Castle.
  • Preferential rates at Relais & Châteaux, PoB, and Luxury Scotland Hotels.
  • Employee of the Quarter Award, including a luxury hotel stay and £500 food & beverage allowance.
  • Employee Assistance Programme with 24/7 support.
  • Uniform provided and staff social events.
  • Subsidised live in accommodation available.
  • Pension scheme enrolment.

Pay: From £26,860.00 per year

Benefits:

  • Canteen
  • Company events
  • Company pension
  • Discounted or free food
  • Employee discount
  • Free parking
  • On-site parking
  • Store discount

Work Location: In person

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