We believe in providing meaningful work and achieving a real work/life balance. Here, you'll find both. Our Supply Chain team is the engine room for getting thousands of products from farms and factories to our millions of customers every day. We leverage insight and data to anticipate customer needs, ensuring they get what they want, when they need it. You'll be part of a team that is data-driven and judgement-focused, always the first to identify and address any issues or ambiguities. A culture of collaboration, customer obsession, and continuous improvement drives us to deliver market-leading product availability and operational excellence, and fuels our innovation. Our Supply Chain team calls for people who champion change, are customer-obsessed, data-driven, and excel at collaborating and communicating effectively - because those people can go a very long way.

A vacancy has arisen in our Depot for Full-Time Depot People Support Assistant on a permanent contract, Monday to Friday, with occasional weekend working

You don’t get to be one of the nation’s largest and most loved supermarkets without a brilliant team — and our warehouse colleagues are central to keeping our warehouses running smoothly, ensuring our customers can buy the goods they need in store.

Being a Depot People Support Assistant means supporting the delivery of the Depot People Plan by providing accurate, timely and meaningful administration support to the depot teams including coaching of line managers, as well as using a variety of systems and processes to input, produce and maintain accurate information. They liaise with line managers providing information and responding to queries in a professional and efficient manner which is compliant with data governance guidance.

What you need to do

Supports and guides Line Managers to consistently complete all people processes in a timely manner,

Provides site data analytics by producing accurate and collated data retrieved from various systems to support local management processes.

Identifies potential areas of efficiency improvement using local data.

Understands the HR Model, signposting Line Managers to the correct support team or system.

Supports and guides Line Managers to ensure they have the capability to input colleague attendance information correctly to drive consistently accurate payroll routines whilst proactively identifying where facilitated coaching is required.

Deliver accurate colleague pay by overseeing the end-to-end processes of payroll administration. This includes spotting and highlighting errors through daily/weekly checks, by working collaboratively with the relevant teams.

Works collaboratively with the Centers of Excellence teams when to identify issues which may impact people processes and providing information or data.

Supports the General Manager to deliver consistent, engaging communication, using a variety of methods appropriate to the audience

Supports the General Manager to develop and deliver the depot engagement plan, including planning internal and external events, works collaboratively with the internal communications team to display consistent communications within your area, maintaining notice boards where required to the corporate agenda and adhoc activities.

Support the site team in SSP ordering of supplies

Responsible for the stock maintenance and issue of colleague PPE stock on site where required.

Will be confident using all systems and able to produce meaningful reports and accurate data as required to enable managers to make informed decisions.

Highlights where there are data gaps or areas of non-compliance and raises to the appropriate authority level in order to support great data integrity.

Operates in a courteous and helpful manner at all times, actively role modelling and growing our culture of inclusion enabling all colleagues to bring their whole selves to work.

Works in collaboration with the General Manager to agree workload ensuring timescales are agreed and maintained including adhoc activities that may arise in line with the corporate agenda, always demonstrating a high level of personal integrity and confidentiality.

How you will succeed

• Timely and accurate data
• Support Line Managers to maintain accurate colleague pay.
• Provide accurate information to line managers and the Centres of Excellence.
• Demonstrate our values at all times by being a role model, encouraging others to do the same and calling out to appropriate levels of authority where this is not being brought to life.

What you need to know

• How to use a range of systems, including Microsoft Office, Oracle, OurSainsburys (Internal intranet/webpages), Internal HR Database, (MyHR ) etc.
• How to translate data into meaningful reports formats and summaries.
• Good customer service skills (internal and external customers), including face-to-face, systemic and telephone engagement.
• How to prioritise workload
• How to positively embrace new ways of working
• High degree of accuracy and attention to detail
• Have good financial & numeracy skills enabling you to apply a practical application to financial reasoning. (Demonstrate good mathematical ability to support Payroll queries)

What you need to show

• Ability to demonstrate and build good working relationships both internally and externally
• Highlights and supports to embed opportunities to make the way we work simpler.
• Have a positive growth mindset in your approach to trying new ways of working, demonstrating at all times your willingness to try new approaches facilitating and supporting changes with the business.
• Supports Line Managers in their approach to decisions being made highlighting where these may have people impact.

Resources Available

• HR Centres of Excellence
• MyER Advisor MIS suite
• OurSainsburys
• Internal Communications

Benefits

• Pre-planned shifts
• Work with the best colleagues and the latest equipment
• Season ticket loan after you’ve completed 12 weeks of service and passed your probation
• A colleague discount card is provided after 4 weeks and gives you and a second user 10% on most items in Sainsbury’s, Argos and Habitat. Throughout the year we regularly increase discount at Sainsbury’s and Argos to 15% as an additional benefit
• Food and hot drinks is provided in colleague areas in all our Depots
• Special offers on gym memberships, restaurants, holidays, retail vouchers and more
• Cycle to work scheme available
• On site Car and Bike Parking facilities