Secretarial jobs in Edinburgh

St Joseph’s Services has been providing care and support services to adults with a learning disability in Midlothian for over 100 years.

Based at the head office in Roswell, you will be part of a small and dynamic team that plays a pivotal role in the operation of St Joseph’s Services – enabling us to ensure that the people we support grow and prosper as citizens in their community and live happy, healthy, independent lives in their own homes.

The Administrator will form part of the administration team and will share their responsibilities for organisational administration, maintain the management system for HR information, HR administration, Recruitment, Hospitality, IT, assist in the maintenance and development of the website and social media platforms, archiving and business administration.

We are looking for a motivated individual with administration experience to join our team.

All staff are expected to work to St Joseph’s Services Vincentian values and uphold our service promises.

Key Duties:

Due to the nature of this role, there is no flexibility for a hybrid position: it will be conducted entirely on-site in Rosewell.

• The Administrator will support the Senior Administrator to:
• Have a smooth and robust recruitment process
• Maintain the management system for HR information.
• To be fully aware of GDPR, the safe storage of information and the organisations information sharing policy to ensure confidentiality is always maintained.
• Provide secretarial and administrative support
• Ensure organisational IT systems are maintained and updated and all information is stored in an accessible manner.
• Maintain the organisation’s archives
• Liaise with outside organisations, stakeholders and families.
• Regularly stock check and order stationery and administration materials as required.
• Be the first point of contact for the organisation – covering reception, answering calls, receiving and directing visitors, responding to enquiries all within a fast-paced environment.
• To work with the Senior Administrator in the development and maintenance of the website, social media platforms and marketing materials.
• To participate in internal/external meetings as required and attend training events relevant to the post.
• Adhere to all policies and procedures.
• Provide hospitality
• At all times act in a professional manner maintaining a high standard of work, in accordance with the aims, values and ethos of St. Joseph’s Services.

Undertake any other duties that may be required as directed by the Senior Administrator.

Person Specification:

Essential:

- An ability to demonstrate the core values of St Joseph’s Services

- Previous experience in a similar role

- Ability to multi-task

- Excellent knowledge of the Microsoft Office suite and other IT systems.

- Ability to respond well to guidance and direction

- Professional and effective communication skills

- Able to work as part of a team

- Able to maintain strict confidentiality

- Honesty and reliability

- Able to show initiative and help maintain the smooth running of daily operations

- Non-discriminatory and respectful of other cultural and religious heritages.

- Ability to work in a team

Desirable:

- Full, clean driving licence

- Experience of Social Care Sector work

- Previous experience of establishing and maintaining systems and processes.

Closing Date:
21st June, 17:00

Interview Date:
24th June: 09:00 - 16:00

Job Type: Full-time

Pay: £25,708.00-£27,911.00 per year

Work Location: In person