Secretarial jobs in Edinburgh
View similar jobs with this employerAdministrator
Urgently neededNewSt Joseph's ServicesHawthornden EH24 9AW- Provide secretarial and administrative support.
- Have a smooth and robust recruitment process.
- Maintain the management system for HR information.
- G2 Legal LimitedEdinburgh
- Work from home
- Proven experience in a company secretarial role.
- Oversee company secretarial systems (e.g. Inform Direct).
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- Collaborate with the wider secretarial and business support team to provide financial insights.
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- Fair Work AgencyEdinburgh
- Annual leave
- Sick pay
- Company pension
- Attending meetings as required by the Chief Executive and Directors, providing a full secretarial service from completion of minutes to ensuring that actions…
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- DLA PiperEdinburgh
- Team Coordinator – Manages and takes responsibility for the efficient running of the team.
- Distributes tasks appropriately amongst the team whilst operating as…
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- Turcan ConnellEdinburgh
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Company Secretary - Legal
Often replies in 1 dayhirefulEdinburgh EH3- A competitive basic salary is on offer that's dependent on your levels of experience as a Company Secretary.
- Incorporation of companies, overseeing registered…
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- Patria InvestmentsEdinburgh EH3 9QA
- Work from home
- Education to degree level with a relevant professional qualification (preferably solicitor, chartered secretarial or accountancy).
- Patria InvestmentsEdinburgh EH3 9QA
- Work from home
- Education to degree level with a relevant professional qualification (preferably solicitor, chartered secretarial or accountancy).
- SECCLEdinburgh
- Employee discount
- Sabbatical
- Company pension
- Private medical insurance
- Discounted gym membership
- Cycle to work scheme
- Support corporate governance and company secretarial activities where required.
- The successful candidate will be comfortable operating with minimal supervision,…
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- Hampden BankEdinburgh
- Annual leave
- Employee assistance programme
- Company pension
- Private medical insurance
- Season ticket loan
- Cycle to work scheme
- Experience or a willingness to learn and devote a material portion of the role to company secretarial and corporate governance, including supporting Board and…
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- NHS ScotlandEdinburgh EH10 5HF
- An exciting opportunity has arisen for an enthusiastic and conscientious Medical Secretary / Administrator to provide comprehensive administration and…
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- NHS ScotlandEdinburgh EH9 2HL
- Duties and Responsibilities: The you will: Provide administrative and secretarial support to all SMART service areas ensuring delivery of effective and…
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- NHS ScotlandEdinburgh EH4 2XU
- The job purpose is: To provide a comprehensive medical secretarial and administrative support to clinicians and other members of the multi professional teams…
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Job Post Details
Administrator - job post
Job details
Pay
- £25,708 - £27,911 a year
Job type
- Full-time
Location
Full job description
St Joseph’s Services has been providing care and support services to adults with a learning disability in Midlothian for over 100 years.
Based at the head office in Roswell, you will be part of a small and dynamic team that plays a pivotal role in the operation of St Joseph’s Services – enabling us to ensure that the people we support grow and prosper as citizens in their community and live happy, healthy, independent lives in their own homes.
The Administrator will form part of the administration team and will share their responsibilities for organisational administration, maintain the management system for HR information, HR administration, Recruitment, Hospitality, IT, assist in the maintenance and development of the website and social media platforms, archiving and business administration.
We are looking for a motivated individual with administration experience to join our team.
All staff are expected to work to St Joseph’s Services Vincentian values and uphold our service promises.
Key Duties:
Due to the nature of this role, there is no flexibility for a hybrid position: it will be conducted entirely on-site in Rosewell.
- The Administrator will support the Senior Administrator to:
- Have a smooth and robust recruitment process
- Maintain the management system for HR information.
- To be fully aware of GDPR, the safe storage of information and the organisations information sharing policy to ensure confidentiality is always maintained.
- Provide secretarial and administrative support
- Ensure organisational IT systems are maintained and updated and all information is stored in an accessible manner.
- Maintain the organisation’s archives
- Liaise with outside organisations, stakeholders and families.
- Regularly stock check and order stationery and administration materials as required.
- Be the first point of contact for the organisation – covering reception, answering calls, receiving and directing visitors, responding to enquiries all within a fast-paced environment.
- To work with the Senior Administrator in the development and maintenance of the website, social media platforms and marketing materials.
- To participate in internal/external meetings as required and attend training events relevant to the post.
- Adhere to all policies and procedures.
- Provide hospitality
- At all times act in a professional manner maintaining a high standard of work, in accordance with the aims, values and ethos of St. Joseph’s Services.
Undertake any other duties that may be required as directed by the Senior Administrator.
Person Specification:
Essential:
- An ability to demonstrate the core values of St Joseph’s Services
- Previous experience in a similar role
- Ability to multi-task
- Excellent knowledge of the Microsoft Office suite and other IT systems.
- Ability to respond well to guidance and direction
- Professional and effective communication skills
- Able to work as part of a team
- Able to maintain strict confidentiality
- Honesty and reliability
- Able to show initiative and help maintain the smooth running of daily operations
- Non-discriminatory and respectful of other cultural and religious heritages.
- Ability to work in a team
Desirable:
- Full, clean driving licence
- Experience of Social Care Sector work
- Previous experience of establishing and maintaining systems and processes.
Closing Date:
21st June, 17:00
Interview Date:
24th June: 09:00 - 16:00
Job Type: Full-time
Pay: £25,708.00-£27,911.00 per year
Work Location: In person