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Job Post Details

Legal PA - job post

Anderson Knight
Edinburgh•Hybrid work
Up to £33,000 a year - Permanent, Full-time

Job details

Pay

  • Up to £33,000 a year

Job type

  • Permanent
  • Full-time

Location

Edinburgh•Hybrid work

Benefits

Pulled from the full job description

  • Annual leave
  • Company pension
  • Car scheme

Full job description

Anderson Knight is recruiting for a Legal PA on behalf of our client, a leading professional services firm based in Edinburgh.

This is an excellent opportunity to join a busy legal team, providing high-quality PA, administrative and secretarial support to fee earners within a collaborative and fast-paced environment. You will play a key role in ensuring the smooth day-to-day running of the team while delivering an exceptional level of service to both internal and external clients.

Salary: Up to £33,000 DOE

Location: Edinburgh

Working Pattern: Hybrid – 50% office-based over a two-week period

Key Responsibilities:

  • Proactively manage complex diaries, meetings, travel arrangements, room bookings and related logistics.
  • Produce, amend and format correspondence, legal documents, presentations and reports using Microsoft Office and document management systems.
  • Manage client and matter opening and closing processes, including conflict checks, AML procedures and engagement documentation.
  • Monitor and manage fee earners' inboxes, prioritising emails and ensuring timely responses during absences.
  • Coordinate billing processes, invoice production, expense claims and client fee portal requirements.
  • Build and maintain strong relationships with clients, acting as a professional first point of contact.
  • Organise team meetings, prepare agendas, take minutes where required and coordinate follow-up actions.
  • Maintain accurate client records, databases and document management systems.
  • Coordinate training, team events and other ad hoc administrative tasks.
  • Liaise regularly with internal support teams including Finance, IT, Marketing, Facilities and Reception.
  • Provide wider support across the PA team when required, ensuring seamless service delivery.

Skills & Experience:

  • Previous experience as a Legal PA, Executive Assistant or within a professional services environment.
  • Strong organisational skills with the ability to manage multiple priorities and deadlines.
  • Excellent attention to detail and a high level of accuracy.
  • Confident communicator with strong interpersonal skills.
  • Proactive, adaptable and able to work both independently and collaboratively.
  • Strong IT skills including Microsoft Word, Excel, Outlook and PowerPoint.
  • Experience within a legal environment would be advantageous but is not essential.

Benefits:

  • Salary up to £33,000 DOE
  • Hybrid working (50% office-based over two weeks)
  • Pension scheme
  • Life Assurance
  • Income Protection
  • Performance-related bonus
  • Electric vehicle salary sacrifice scheme
  • Generous annual leave entitlement, increasing with length of service
  • Supportive, collaborative working environment with excellent career development opportunities

If you're an organised and proactive PA looking to join a respected professional services firm where you can make a real impact, we'd love to hear from you.

Please submit your CV in confidence to apply.

INDHP

Pay: Up to £33,000.00 per year

Work Location: Hybrid remote in Edinburgh (City of Edinburgh)

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