Secretary Administrator jobs in Barnwood GL4

About the Role

We are seeking a highly organised, proactive, and professional Executive Assistant to provide dedicated support to the CEO and Senior Leadership Team, including the Head of Compliance and Head of People & Business Operations.

This is a pivotal role requiring exceptional organisational skills, discretion, and the ability to manage competing priorities in a fast-paced environment. You will act as a trusted partner to senior leaders, ensuring the smooth and efficient running of day-to-day operations while enabling them to focus on strategic priorities and business growth.

Key Responsibilities

• Provide comprehensive executive support to the CEO, Head of Compliance, and Head of People & Business Operations.
• Produce concise, accurate summaries of complex documents and develop thoroughly researched briefing notes that enable effective decision-making and support the delivery of key business objectives.
• Manage complex diaries, appointments, and scheduling across multiple senior stakeholders.
• Potential to attend leadership and management meetings, taking accurate notes and recording key decisions and actions.
• Coordinate internal and external meetings, including agenda preparation, room bookings, and distribution of meeting materials.
• Manage inboxes and correspondence, prioritising communications and drafting responses where appropriate.
• Support the planning and coordination of business projects and strategic initiatives.
• Organise travel arrangements, accommodation, and itineraries as required.
• Maintain confidential records and handle sensitive information with the highest level of professionalism and discretion.
• Provide administrative support across compliance, people, and business operations activities where required.
• Build effective working relationships with colleagues, clients, and external stakeholders.

About You

The successful candidate will be:

• An experienced Executive Assistant, Personal Assistant, or Senior Administrator with a proven track record of supporting senior leaders.
• Highly organised with exceptional attention to detail and the ability to manage multiple priorities.
• A strong communicator with excellent written and verbal communication skills.
• Proactive, resourceful, and able to anticipate the needs of senior stakeholders.
• Comfortable working independently and taking ownership of tasks from start to finish.
• Professional, trustworthy, and experienced in handling confidential and sensitive information.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Able to build strong working relationships with colleagues and stakeholders at all levels.

Benefits

• 25 days annual leave plus bank holidays.
• Long Service Holiday Scheme – receive an additional day's annual leave for each year of service from 5 years onwards, up to a maximum of 30 days' holiday.
• Life Insurance Scheme providing cover of 3x annual salary upon successful completion of probation.
• Income Protection Scheme after 3 years of service.
• Private Medical Insurance after 5 years of service.
• Company social events.
• Free onsite parking.
• Complimentary refreshments, including tea, coffee, and squash.

Additional Information

This role may require occasional travel, including day trips to London and other business locations, to support meetings, events, and leadership activities.

If you are a highly organised and proactive professional who enjoys working at the heart of a business and supporting senior leaders to achieve their objectives, we would love to hear from you.

Pay: £32,000.00-£50,000.00 per year

Licence/Certification:

• Driving Licence (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: In person