Secretary Medical jobs in Cheshire

The initial working pattern will be:
Monday 8:30-17:00

Tuesday 9:00-15:30

Wednesday 09:00-16:00

Thursday 10:00-17:30

Friday 10:30-18:00

TOTAL = 37.5 hours per week

This role will work primarily at both our Malpas and Tattenhall sites, but travel may also be required to Farndon Surgery as required.

Job Summary
We are looking for an experienced and highly organised Medical Secretary to join our busy and patient-focused practice team. This is an excellent opportunity for a motivated individual with strong administration and communication skills to play a key role in supporting clinical staff and ensuring patients receive an efficient and professional service.

As Medical Secretary, you will provide a comprehensive secretarial and referral service, manage private medical work administration, and support the effective running of our practices across Malpas, Tattenhall and Farndon.

Secretarial Duties

• Typing referral letters, reports and correspondence using audio typing and electronic task systems.
• Managing hospital referrals, appointments and admissions.
• Monitoring and processing electronic referrals.
• Handling incoming and outgoing correspondence, including scanning and document management.
• Managing EMIS and Docman workflows and maintaining accurate patient records.
• Coordinating requests for private medical reports and Subject Access Requests.
• Producing invoices for private work and monitoring outstanding payments.
• Maintaining referral documentation and digital administration systems.
• Supporting the efficient operation of practice communication channels and generic email accounts.

We are looking for someone who has:

Essential Skills and Experience

• Previous experience working as a Medical Secretary within a healthcare setting.
• NHS, Primary Care or General Practice experience.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to prioritise competing demands.
• Competent user of Microsoft Office applications, including Word, Excel, Outlook, PowerPoint and Teams.
• Ability to work accurately under pressure and meet deadlines.
• Experience using EMIS or similar clinical systems.
• A professional, discreet and confidential approach to work.

Desirable

• AMSPAR qualification or equivalent.
• Experience using EMIS.

Personal Qualities

You will be:

• Polite, confident and approachable.
• Proactive and motivated.
• A strong team player with excellent interpersonal skills.
• Able to work independently using initiative and sound judgement.
• Flexible, resilient and solutions-focused.
• Professional, trustworthy and committed to maintaining confidentiality at all times.

Additional Requirements

• Flexibility to work across our sites in Malpas, Tattenhall and Farndon.
• Flexibility to occasionally work outside normal office hours when required.
• Successful completion of a DBS check.

What We Offer

• The opportunity to work within a supportive and experienced primary care team.
• Varied and rewarding work that directly supports patient care.
• Ongoing learning and development opportunities.
• NHS Pension Scheme (if applicable).
• A welcoming and collaborative working environment.

How to Apply

To apply, please submit your CV and a covering letter outlining your suitability for the role.

Pay: £12.78 per hour

Benefits:

• Company pension
• On-site parking

Work Location: In person