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Job Post Details

Executive Secretary - job post

Block Management UK Ltd
Sudbury CO10 7GB
£28,000 - £30,000 a year - Permanent, Full-time

Job details

Pay

  • £28,000 - £30,000 a year

Job type

  • Permanent
  • Full-time

Shift and schedule

  • Monday to Friday

Location

Sudbury CO10 7GB

Benefits

Pulled from the full job description

  • Pay rise
  • Free parking
  • Company pension
  • Company events
  • On-site parking

Full job description

Block Management UK Ltd is a privately owned independent company that has managed a wide portfolio of properties since 2004.

Our combined knowledge and expertise covers advice on service charge structure and management, budgeting, contractor procurement, health & safety, accountancy, and property maintenance services. We are a one-stop shop covering all aspects of block and estate management.

We seek to provide the highest level of personal service which we can achieve through our commitment to the quality of our staff, their energy and dedication.

The Candidate

The candidate must be self-motivated, reliable, able to work in fast-paced and sometimes high pressure environments, someone who loves working with creative businesses.

The Position

Executive Secretary

Experience

At this time, we are ideally looking for someone who can hit the ground running. You will have some experience within the scope below

Core competencies

  • Analytical and problem-solving skills
  • Planning and organisational skills
  • High degree of accuracy, responsibility, and attention to detail
  • Adherence to internal procedures
  • Organised and being a team player
  • Excellent verbal and written communication skills
  • Key eye for attention to detail
  • Strong listening and decision-making skills
  • Flexible and able to get on with issues as and when they arise
  • Pro-active problem solver
  • Discreet when handling sensitive financial information
  • Friendly and approachable
  • Excellent communication skills, both written and verbal
  • A passion for accounting and finance
  • Highly organised, detail-oriented, and numerate.
  • Time management skills and ability to work under pressure
  • Be able to Work in a fast-paced environment
  • Strong listening and decision-making skills

The successful candidate functions will include but are not limited to the below:

  • .Key Responsibilities

LPE1 / Leasehold Sales Support

Manage end‑to‑end production of LPE1 and associated leasehold information packs

Liaise with solicitors, conveyancers, leaseholders and managing agents

Gather financial, insurance, fire safety, service charge and compliance information

Ensure responses are accurate, complete and issued within agreed timescales

Maintain records of issued packs and supporting documentation

Companies House & Corporate Compliance

Maintain statutory records for client companies (RMCs, RTMs, Freehold Companies)

File Companies House submissions including:

Confirmation Statements

Changes to Directors / PSCs

Registered office updates

Monitor filing deadlines and ensure ongoing compliance

Maintain internal registers and company documentation

General Administration

Keep property and company records up to date across internal systems

Support compliance relating to insurance, risk assessments and statutory documents

Respond to enquiries professionally and within service standards

Assist with audits, data requests and internal compliance processes

What's in it for you

  • 20 days holiday + bank holidays
  • Access to team and industry events
  • Industry and general training support options
  • Support from our established team
  • Lots of client contact
  • Cutting edge technology
  • Room to grow
  • A place to be you and do the things you love
  • Head office CO1O 7GB
  • Manager, which comes with salary increase etc.

Other

  • Monday to Friday 08:30 to 17:00
  • 37.5 hours per week
  • 1 hour lunch break
  • 20 days holiday plus bank holidays

Job Types: Full-time, Permanent

Salary: £28000-£30,000.00 per year

Benefits:

  • Company events
  • Company pension
  • On-site parking

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Sudbury: reliably commute or plan to relocate before starting work (required)

Experience:

  • Skills & Experience Required

Experience with LPE1 / LEP1 forms (essential)

Understanding of leasehold block management (essential)

Experience dealing with Companies House filings (essential)

Strong attention to detail and ability to manage deadlines

Confident communicator with solicitors and property professionals

Competent with Microsoft 365 and document management systems

Knowledge of service charge accounts desirable

Desirable (but not essential)

Experience within block, estate or property management

Familiarity with TPI standards

Knowledge of fire safety or compliance documentation (EWS1, FRA, insurance)

Job Types: Full-time, Permanent

Pay: £28,000.00-£30,000.00 per year

Benefits:

  • Company events
  • Company pension
  • Free parking
  • On-site parking

Experience:

  • Property Management or Property Maintenance: 1 year (preferred)
  • Customer service: 1 year (preferred)

Work Location: In person

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