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Job Post Details

Executive Assistant & Operations Coordinator - job post

The Forward Agency
Liverpool
£30,000 - £35,000 a year - Full-time

Job details

Pay

  • £30,000 - £35,000 a year

Job type

  • Full-time

Shift and schedule

  • Flexitime

Location

Liverpool

Benefits

Pulled from the full job description

  • Flexitime
  • Sick pay
  • Additional leave
  • Work from home
  • Company events
  • On-site parking

Full job description

The Forward Agency is a specialist PR, events and communications agency delivering award-winning campaigns and world-class events across sport, culture and social impact.

We're looking for an exceptionally organised Executive Assistant & Operations Coordinator to become the operational backbone of our growing team. If you're proactive, thrive in a fast-paced environment and love keeping projects running smoothly, we'd love to hear from you.

The Role

You'll provide executive support to the leadership team while coordinating the day-to-day operations of the agency, helping to deliver major live events and high-profile PR and media campaigns for leading brands, talent and organisations.

Working closely with the senior team, you'll manage multiple projects, coordinate team priorities, support the scheduling and management of freelance staff, and ensure deadlines are met across the business. This is a varied role for someone who enjoys bringing structure, organisation and momentum to a busy, collaborative environment.

Key Responsibilities

  • Provide executive support to the leadership team.
  • Coordinate agency operations and day-to-day administration.
  • Manage diaries, meetings, travel and project schedules.
  • Coordinate team workloads and priorities across multiple projects.
  • Support the recruitment, scheduling and management of freelance staff.
  • Assist with the planning and delivery of live events, awards and conferences.
  • Maintain project plans, databases, reports and key documentation.
  • Liaise confidently with clients, partners, suppliers and stakeholders.
  • Monitor deadlines and keep projects progressing on schedule.
  • Provide operational support across PR, events and communications activity.

Events You'll Help Deliver

You'll have the opportunity to work on some of the UK's most recognised industry events, including:

  • Women's Football Awards
  • Global Football Industry Awards
  • British LGBT Awards
  • Football for Change Gala
  • Women's Sport Summit
  • And many more.

About You

You'll be:

  • Exceptionally organised with outstanding attention to detail.
  • Experienced in executive support, operations or project coordination.
  • Comfortable managing multiple priorities in a fast-paced environment.
  • Confident coordinating people, projects and deadlines.
  • Proactive, adaptable and solutions-focused.
  • A strong communicator with excellent written and verbal skills.
  • Proficient in Microsoft Office and administrative systems.

Experience within an agency, events, PR, media, marketing or communications environment would be an advantage but isn't essential.

Pay: £30,000.00-£35,000.00 per year

Benefits:

  • Additional leave
  • Company events
  • Flexitime
  • On-site parking
  • Sick pay
  • Work from home

Work Location: In person

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