Secretary jobs in Northampton

Overview

Join our dynamic team as a Secretary and become the vital link that keeps our organization running smoothly! In this energetic role, you will be the first point of contact, providing exceptional administrative support to ensure efficient daily operations. Your positive attitude, organizational skills, and attention to detail will help foster a professional and welcoming environment for colleagues and visitors alike. This paid position offers an exciting opportunity to develop your administrative expertise within a vibrant workplace.

Duties

• Manage incoming calls, emails, and correspondence with professionalism and enthusiasm
• Schedule appointments, meetings, and coordinate calendars for team members or executives
• Prepare and organize documents, reports, and presentations with accuracy and timeliness
• Greet visitors warmly, assist with inquiries, and direct them appropriately within the organization
• Maintain filing systems—both physical and digital—to ensure easy retrieval of information
• Assist in organizing company events, meetings, or training sessions as needed
• Support other administrative tasks such as ordering supplies, managing office equipment, and data entry

Requirements

• Proven experience in an administrative or secretarial role preferred but not mandatory; strong organizational skills are essential
• Excellent communication skills—both written and verbal—with a friendly, professional demeanor
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software and quickBooks
• Ability to multitask effectively while maintaining attention to detail in a fast-paced environment
• Strong interpersonal skills to interact confidently with staff, clients, and visitors
• High school diploma or equivalent; additional education or certifications in office administration is a plus

Embark on a rewarding career where your organizational talents make a real difference! We value proactive individuals who thrive on helping others succeed and are eager to contribute to our vibrant team environment.

Benefits:

• On-site parking

Work Location: In person