Secretary jobs in Northern Ireland

Overview

We are seeking a proactive and detail-oriented Legal Secretary to join our dynamic legal team. This vital role involves providing comprehensive administrative support to attorneys and legal professionals, ensuring smooth and efficient operations within the legal department. The ideal candidate will demonstrate exceptional organizational skills, excellent communication abilities, and a strong grasp of legal procedures and office technology. This position offers an exciting opportunity to be part of a professional environment that values precision, efficiency, and teamwork.

Duties

• Manage and prioritize a busy calendar of court dates, meetings, and deadlines to ensure timely submissions and appointments
• Draft, review, and edit legal documents, correspondence, and reports with accuracy and attention to detail
• Perform audio typing of legal transcripts, reports, and other documentation swiftly and accurately
• Organize and maintain confidential case files, records, and legal documents in both physical and electronic formats using Microsoft Office applications
• Schedule appointments, meetings, and conference calls while coordinating logistics effectively
• Assist with preparing presentations using Microsoft PowerPoint and compiling data in Microsoft Excel for case analysis or client updates
• Handle incoming calls professionally, relay messages promptly, and communicate clearly with clients, colleagues, and external partners
• Utilize IT skills to troubleshoot basic technical issues related to office equipment or software applications such as Microsoft Outlook for email management

Qualifications

• Proven experience in administrative support within a legal or professional setting is preferred
• Strong audio typing skills with high accuracy and speed
• Excellent communication skills—both written and verbal—are essential for effective interaction with clients and team members
• Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook; familiarity with IT systems is advantageous
• Exceptional organizational skills with the ability to manage multiple tasks efficiently under tight deadlines
• Demonstrated time management skills to prioritize workload effectively
• Experience with legal terminology or procedures is a plus but not mandatory
• Ability to maintain confidentiality and handle sensitive information responsibly

Join us in delivering outstanding support within a vibrant legal environment where your skills will make a meaningful impact. We are committed to fostering growth through continuous learning opportunities while maintaining a positive workplace culture that values your contributions.

Work Location: In person