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Office Manager - job post

Electroserv TC&S Limited
Macclesfield
£23,000 - £25,000 a year - Part-time

Job details

Here’s how the job details align with your profile.

Pay

  • £23,000 - £25,000 a year

Job type

  • Part-time

Shift and schedule

  • 8 hour shift
  • No weekends
  • Day shift

Location

Macclesfield

Benefits
Pulled from the full job description

  • Company events
  • Company pension
  • Free parking
  • Health & wellbeing programme
  • On-site parking
  • Sick pay

Full job description

Role Overview Role Overview

This position sits within the Finance and Admin Department and will report into the Finance and Administration Manager. The job holder will ensure efficient processing of sales and purchasing transactions within the required timescales, whilst ensuring smooth running of the Macclesfield Office as the first point of customer and supplier contact.

Why Join us?

  • A salary package of £23,000 to £25,000 (based on experience and expertise).
  • Company Events - Because we love celebrating victories.
  • Free onsite parking - No parking hassles here.
  • Modern open plan office – think pool table and collaboration spaces.
  • Health and Wellbeing Cash Plan.
  • Company Pension to secure your future.
  • Total holiday package of 31 days to fully rest and recharge.
  • Employer-sponsored office attire – elevate your professional look.
  • Early Friday finishes!

Key Responsibilities:

  • Coordinate and schedule appointments, meetings, and events.
  • Set up new customers on CRM system and update the system accurately.
  • Process sales orders, managing the entire order fulfilment process ensuring accuracy and timeliness.
  • Ensure high company performance of meeting sales and purchase orders by monitoring and recorded due dates.
  • Collaborate closely with the planning team, optimising product order timelines and maximising Engineers utilisation.
  • Process and issue sales invoices in a timely manner, and in line with customers’ requirements, to ensure there are no reasons for any delays in payment.
  • Verifying goods received against supplier documentation.
  • Cultivate strong relationships with suppliers to provide accurate quotes, resolve supplier invoicing and delivery queries promptly.
  • Monitor and manage stock levels against customer demands and reconcile stock take at month-end and year-end.
  • Ensure timely processing of invoices to allow payments of valid invoices and fostering positive supplier relationships.
  • Efficiently manage purchase orders, diligently monitoring due dates, and proactively following up to ensuring timely fulfilment.
  • Proactively chase up any delayed supplier deliveries, ensuring our customers’ expectations are managed.
  • Ad hoc administrative and office management requests such as organising office facilities, supplies, and equipment.
  • Mentor, train, and lead administrators to drive high performance ensuring department KPI’s are met.
  • Overseeing and managing team members professional growth ensuring performance aligns with organisational objectives including conducting regular performance appraisals to assess achievements and identify areas for improvement.
  • Provide accurate and timely reports on Sales orders, Purchase orders and sales enquiries.

Due to the nature of the business in addition to the above areas of responsibility the position may be required to undertake any other reasonable duties relating to the scope of the position. This job description is therefore a guide and not an exhaustive list.

Key Skills

  • Sage 50 experience is essential.
  • Proactive "can-do" attitude.
  • Problem-solving skills and IT literacy.
  • Adaptability and flexibility to handle diverse tasks and situations.
  • Strong interpersonal and communication skills to work collaboratively in a team and build rapport with colleagues and clients.

Desirable

  • Proven experience as an Office Manager for a small organisation within process control instrumentation environment.
  • Proficient in Microsoft Office Suite, SharePoint, Salesforce, and other relevant software.
  • Previous experience of supporting at senior management or Directors.

Qualifications

G.C.S.E English and Maths A-C Grade.

Location

The applicant must be located within a commutable distance of Macclesfield, Cheshire.

Job type: Part time, Office Based, No weekends, 30 hours p/w.

Job Type: Part-time

Pay: £23,000.00-£25,000.00 per year

Benefits:

  • Company events
  • Company pension
  • Free parking
  • Health & wellbeing programme
  • On-site parking
  • Sick pay

Schedule:

  • 8 hour shift
  • Day shift
  • No weekends

Work authorisation:

  • United Kingdom (required)

Work Location: In person

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