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Job Post Details

Site Administrator/Document Controller - job post

Parker Jones Group
3.0 out of 5 stars
1 Onslow Gardens, Ongar CM5 9BG
From £25 an hour - Temporary, Temp to perm

Job details

Pay

  • From £25 an hour

Job type

  • Temp to perm
  • Temporary

Location

1 Onslow Gardens, Ongar CM5 9BG

Benefits

Pulled from the full job description

  • On-site parking

Full job description

Immediate start paying an hourly rate / temp - perm

Based in Essex (CM6)

New build School

Job title: On Site Office Administrator

Job Purpose: To provide support and aid the successful delivery of the allocated scheme whilst maintaining the highest possible standards and relationship with Clients

Key Result Areas:

  • Provide support to the project Manager and site team
  • Collate, input and keep up to date Viewpoint (4P) site management filing system, Smart Waste, and ensure end of month systems compliance.
  • Be the first point of contact for visitors to the site or office and telephone calls (as required)
  • Support other members of the team to achieve successful project delivery
  • Aspire to the very highest standards of quality, service and business performance
  • Allocating incoming mail and correspondence to the correct members of staff and issuing post externally
  • Collate and keep up to date tracking documents/ data base
  • Arrange necessary stationery and cleaning supplies for the office (as required)
  • Collate and keep diaries for senior staff and meeting rooms within the office (as required)
  • Any other duties associated with this position which are related to the objectives of the Team or contribute to individual development

Measures of Performance:

  • Be an active team member
  • Meet deadlines without the need for prompting
  • Adopt best practice by fully complying with our standards, documents library, forms library and business unit procedures
  • Ensuring all project documentation follows company standards, stays maintained and accurate
  • Ensure all documentation is available to client team, consultants, subcontractors and our internal team
  • Ensuring documents are in the correct files within 4P and within the management system
  • Printing and distributing drawing, specifications and reports
  • Clients and visitors are satisfied
  • Problems are dealt with immediately
  • Promote and achieve early resolution to problems
  • No complaints are received
  • Be aware of the environment around you by applying common sense, good judgement and demonstrating understanding
  • Problems are dealt with immediately – promote and achieve early resolution to problems
  • Clients are satisfied
  • Adopt best practice by fully complying with our standards, documents library, form
  • Execute analysis
  • Meet deadlines without the need for prompting
  • Company objectives are achieved or changed

Knowledge/Skills/Experience:

  • Good organisational skills
  • Good listening skills
  • Accuracy of administration and compliance with company standards
  • Time keeping skills
  • Typing skills
  • Viewpoint skills
  • Work wallet skills
  • Typing skills
  • Knowledge of team members’ roles and responsibilities and assistance were required
  • Have a polite welcoming and telephone manner
  • Excellent interpersonal skills
  • Give support and gain experience
  • Knowledge of clients
  • Build relationships
  • Understand various portal systems
  • Pro-active
  • Flexible

INDCON

Pay: From £25.00 per hour

Benefits:

  • On-site parking

Work Location: In person

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