Trainee Medical Secretary jobs

This role provides high-quality, senior-level administrative support to the Medical Education team at Basildon Hospital. It is a varied and rewarding position, playing a key part in supporting the education and development of both postgraduate and undergraduate medical trainees.

Key responsibilities include coordinating weekly mandatory teaching programmes, managing applications for clinical placements (including clinical observers, medical careers placements, and elective students), and supporting the wider objectives of the Medical Education department.

You will work closely with a range of stakeholders including the Site Director of Medical Education (DME), Specialty Tutors, Undergraduate Sub-Deans, Senior Educators, Clinical Teaching Fellows, as well as colleagues in medical workforce, finance, partner medical schools, Royal Colleges, and NHS England East of England.

The team also plays a vital role in supporting the continuous professional development of postgraduate doctors in training. Depending on departmental needs, you may be assigned responsibility for a specific portfolio within Medical Education, with duties tailored accordingly. While many core responsibilities are shared across roles, some tasks may be specific to the level of education (undergraduate or postgraduate) that you are supporting.

No VISA sponsorship available for this role

Previous Applicants need not apply

Provide administrative support across all areas of the Medical Education Office, including offering cover during periods of absence.

Respond to general enquiries in a professional and timely manner, ensuring clear and effective communication with colleagues, trainees, and external stakeholders.

Share responsibility for the maintenance and regular updating of databases and systems across various medical education portfolios.

Support the coordination and planning of teaching programmes, placement schedules, and other key activities within the department.

Ensure that all activities are carried out in line with Trust policies and procedures, as well as those relevant to the specific area of work.

Assist in the design and development of educational programmes in collaboration with Programme Leads and other key staff.

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Are you looking for an exciting new role using your unique qualities, then we want to hear from you.

For full details about this varied and rewarding role, please see attached job description.

We look forward to your application.

Please be aware that we reserve the right to close this vacancy early if we receive a suitable number of applications.