UK Operational Project Support jobs

Department: Fleet, Plant & Equipment
Reporting to: Group Head of Fleet & Facilities
Location: Coalisland
Hours: 37 (0730-1630 Mon- Thurs, and 0730 – 1330 Friday)

Purpose of the role

The Fleet Compliance Co-ordinator keeps Fibrus Group's vehicles, plant and equipment safe, legal and on the road. The role owns servicing, MOT and maintenance scheduling, and plant and equipment compliance, across all divisions (Fibrus, Viberoptix, and Hyperfast).

Key responsibilities

Servicing and maintenance

• Maintain the service planner and book services, MOTs and repairs in line with manufacturer schedules and leasing and maintenance contracts, by time or mileage, whichever comes first
• Obtain approvals from maintenance providers and keep vehicles within warranty conditions
• Track vehicle defects reported by drivers and through walkaround checks, and make sure they are repaired promptly
• Keep accurate service, MOT and repair records on the fleet management system
• The postholder will be expected to undertake any other reasonable duties appropriate to the role and level of responsibility.
• Coordinate the allocation, transfer and return of vehicles and plant and equipment between operational teams and locations.

Plant and equipment compliance

• Own the plant and equipment register, including lifting equipment and MEWPs
• Schedule and track LOLER thorough examinations, inspections and servicing, so that no equipment goes past its due date
• Make sure equipment that fails inspection, or is out of date, is taken out of use until it is made safe
• Record asset details including serial numbers, locations, assigned users, service requirements, inspection dates and certification.

Supplier management

• Act as the day to day contact for maintenance, inspection and repair suppliers
• Check quotes, job sheets and invoices for accuracy before approval
• Escalate service failures and supplier issues to the Group Head of Fleet
• Support vehicle off hires and returns, including pre return inspections to avoid damage and excess mileage charges.
• Support the integration of fleet, including gathering vehicle and equipment records and setting up servicing and inspection schedules

Drivers and reporting

• Be the first point of contact for drivers on servicing, defects and vehicle availability
• Produce regular compliance reports on services due, overdue items, inspections and defects
• Support the Group Head of Fleet with audits, investigations and policy updates, including the Driver Handbook

Essential skills and experience

• At least 2 years' experience in fleet administration, transport co-ordination or a similar compliance role
• Working knowledge of vehicle servicing, MOT and maintenance requirements for cars and light commercial vehicles
• Understanding of plant and equipment compliance, including LOLER inspection requirements
• Strong organisation and attention to detail, with experience managing schedules and deadlines across a large asset base
• A team player who works well with colleagues and support functions.
• Confident managing suppliers and holding them to agreed service levels
• Excellent IT skills, including Excel and fleet management or asset tracking systems
• Good understanding of planned preventative maintenance.
• Clear, professional communication with drivers, managers and suppliers
• Full UK manual driving licence

Desirable skills and qualifications

• Experience in telecoms, utilities or construction fleets
• Experience of fleet operations
• Experience using telematics systems or supporting fleet integration and change projects

Work Location: In person