Virtual Assistant jobs

Job Title: Executive Assistant
Responsible to: schuh President
Department: Executive Office / People Team
Location: schuh HQ, Livingston - 4-5 days in office to reflect President’s work schedule

Purpose of the Role: We are seeking a highly organised, proactive and discreet Executive Assistant to provide confidential support to the President and wider schuh Leadership Team.

This role is integral to ensuring the smooth and effective day-to-day operation of senior leadership activities, enabling leaders to focus on strategic priorities and business performance. The Executive Assistant will manage a busy diary, coordinate travel and meetings, manage expenses and administration, and support Leadership Team and Board activities.

The role requires excellent organisation, judgement and discretion, together with a flexible and practical approach. The successful candidate will be comfortable working at pace, managing changing priorities and stepping in to support the wider team when required.

Main Responsibilities:

• Coordinate meetings, appointments, events and other business commitments, prioritising meetings and resolving conflicts proactively.
• Prepare and distribute agendas, papers and supporting documentation.
• Attend meetings where required, take accurate minutes and maintain clear actions and follow up appropriately.
• Support the preparation and formatting of reports, presentations and communications.
• Help maintain an organised and effective working environment for the President and wider Leadership Team.
• Manage UK and international travel arrangements, including flights, transport, accommodation and detailed itineraries.
• Manage expenses, invoices and other day-to-day administration accurately and promptly.
• Coordinate store and business visits, conferences and external meetings.
• Maintaining a high degree of discretion, integrity and confidentiality along with the ability to confidently handle sensitive information.

Skills and Attributes:

• Excellent organisational and time-management skills, with the ability to manage competing priorities.
• Strong written and verbal communication skills with excellent attention to detail and a consistently high standard of work.
• Willingness to respond to urgent matters outside normal working hours, particularly around travel, meetings or significant business activities
• Confidence in working independently, remaining proactive and responding to changing priorities
• Strong interpersonal skills and confidence communicating with stakeholders at all levels.
• Advanced capability in Microsoft Outlook, Word, PowerPoint and Teams.

About the perks/benefits

• Up to 40% product discount for you and your loved ones
• Up to 29 days holiday (including bank holidays) increasing to 34 after three years’ service
• Your birthday off to celebrate you
• Flexible working hours / contracts to work when suits you
• Perk platform for hundreds of discounts
• Manage, save and access your wages as you earn them to get paid your way
• Employee assistance programme to support your wellbeing through resources, helplines and Virtual GP services.
• A pension scheme to help you save for the future
• Development and progression opportunities across store and Head Office
• Opportunity to be a part of our company Purpose Groups

About schuh
At schuh we are the ‘Same but different’.
By embracing diversity and promoting inclusivity, we aim to empower our people to be fiercely and unapologetically themselves.
This means you will support our commitment to diversity, equality and inclusion, and ensure that colleagues and customers from all backgrounds, beliefs and communities are treated fairly.
We are committed to providing reasonable adjustments to support disabilities or health conditions. Please let our talent team know of any adjustments needed during the hiring process.
Our Talent Acquisition Team will work as quickly as possible to review your application. In the meantime, if you have any questions or would like any additional information at all, please contact talent@schuh.co.uk
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