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Job Post Details

Accounts & Invoicing Administrator
Bibbys
Warrington WA4 4TQ
£12.21 - £12.50 an hour
Full-time

Job details

£12.21 - £12.50 an hour
Full-time
Warrington WA4 4TQ

Full job description

Job Description: Accounts & Invoicing Administrator

Key Responsibilities

Workshop Invoicing & Administration

  • Process customer invoices for all completed truck and trailer jobs, ensuring accuracy and timely billing.
  • Verify labour hours, mechanic timesheets, job card details and parts usage before raising invoices.
  • Ensure all parts, consumables, subcontractor charges and diagnostic fees are correctly allocated to each job.
  • Maintain accurate records of invoices raised, including those awaiting PO numbers from customers.
  • Issue, track and record credit notes where required (pricing errors, duplicated jobs, warranty outcomes etc.).
  • Support the workshop and service teams with job card queries and administrative requirements.

Purchase Orders & Customer Communication

  • Request and chase fleet customers for missing or overdue PO numbers prior to invoicing.
  • Ensure all customer-specific PO and invoicing requirements (portal uploads, cost breakdowns, labour caps, defect references) are followed.
  • Handle incoming calls and emails regarding invoices, PO queries and cost clarifications.
  • Liaise professionally with transport managers, fleet supervisors and accounts departments to resolve any billing discrepancies.

Aged Debt & Compliance

  • Monitor aged debt specifically related to missing POs and escalate overdue items promptly.
  • Cross-check completed jobs daily to ensure nothing is missed or delayed.
  • Flag any inconsistencies, warranty items, price discrepancies or job queries to the workshop controller.
  • Contribute to improving invoicing accuracy, workflow efficiency and job card processes.

Skills & Experience Required

  • Previous experience in invoicing, accounts administration or credit control, ideally within a commercial vehicle, HGV, trailer or automotive repair business.
  • Strong understanding of workshop job cards, labour allocation and parts usage (preferred).
  • Excellent organisation skills and high attention to detail.
  • Confident communicator — able to chase PO numbers professionally and speak with transport/fleet customers.
  • Strong IT skills, including Word, Excel and accounting systems (Sage experience beneficial).
  • Ability to work in a fast-paced workshop/admin environment with competing priorities.
  • Proactive approach to identifying errors, inefficiencies or missing information and resolving them quickly.

Job Type: Full-time

Pay: £12.21-£12.50 per hour

Work Location: In person

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