administrator jobs

Graduate Systems Administrator

Impact Food Group

Woking Based ( Hybrid )

At Impact Food Group, we’re more than just a school caterer. We’re on a mission to create a positive food culture and help more students enjoy healthier, better-quality food. Making a positive social impact is at the heart of everything we do. We’re constantly learning, evolving, and improving — every way, every day.

Through our industry-leading brands — Innovate, Hutchison, Cucina, and Chapter One — we cater for over 600,000 students and operate in more than 900 schools nationwide, growing every year.

We’re now looking for a talented and highly organised Menu Administrator to join and play a vital role in supporting our business.

Guided by our values, integrity, bold, impactful, humble and community; you will help us shape a workplace and culture we can all be proud of.

The Menu Administrator is responsible for creating, updating, and maintaining accurate menu content across all platforms, including in-store systems, digital ordering channels, and internal databases. This role ensures that all menu items, pricing, descriptions, modifiers, and images are accurate, consistent, and compliant with brand standards. The Menu Administrator works closely with operations, marketing, culinary, and IT teams to support smooth menu rollouts and optimize the customer experience.

Role Responsibilities:

Menu & Recipe Administrator

• Create, manage, and retire menu cycles within the Fourth StarChef system in alignment with seasonal updates, campaigns, and operational schedules.
• Ensure all recipe data is accurately entered and reflects agreed portion sizes, allergens, nutritional content, and method steps.

Ingredient & Product Management

• Create and maintain accurate ingredient records within StarChef, ensuring alignment with procurement specifications and allergen legislation.
• Collaborate with the procurement and supply chain teams to reflect up-to-date product codes, pricing, and supplier details.

Cross-Departmental Collaboration

• Act as a liaison between the Food Development team (chefs, NPD, nutrition) and Business Support (finance, operations, IT).
• Support testing and rollout of new menu items, including test uploads, UAT, and team training where required.

Skills & Experience

• Proficient in Fourth Hospitality / Menu Manager ( Not Essential )
• Attention to detail and high accuracy in data entry.
• Knowledge of allergen and nutritional regulations ( Not Essential )
• Strong communication and collaboration skills.
• Ability to work under pressure and meet menu launch deadlines.
• Experience in hospitality or foodservice menu management.
• Ideally Hands-on experience with Fourth or similar hospitality management software.

If you’re a collaborative, solution-focused professional who thrives in a busy and purposeful environment, we’d love to hear from you. Join us and be part of a team that is transforming lives through the power of food, making a genuine difference for students across the UK.

What we can offer...

Monday to Friday working

25 days holiday plus bank holidays

Access to IFG rewards (money off high street)

Yearly Summer Party

Centrally based offices.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Impact Food are committed to the safeguarding of children, and our employees share this commitment. Successful candidates are required to undergo an enhanced DBS check, which Innovate Services Ltd supply the cost for.

We are a committed equal opportunities employer - if you require any assistance for the interview process, please detail within your application. All information is kept confidential and in compliance with GDPR requirements.