administrator jobs

Parts & Service Administrator (Classic Car Restoration)

Retroclassic Engineering specialise in the restoration and repair of a wide range of vintage, classic, retro and future classic cars, along with carrying out bespoke modifications and ‘restomod’ conversions.

Our premises is based in Moreton Valance, Gloucestershire (just 5 minutes from the M5 Junction 12/13) and is fully equipped to carry out all aspects of mechanical and bodywork restoration.

We are looking for highly motivated candidates with a drive to succeed, an extremely high level of attention to detail and strong interest in classic cars who are looking for an interesting new career opportunity.

Your responsibilities will include;

· Working with manufacturer and aftermarket parts diagrams to identify and source a wide variety of parts for vintage/classic vehicles through to 'future classics'

· Producing highly detailed customer estimates/parts for mechanical and bodyshop jobs including liaising with the bodyshop, workshop and restoration departments as required

· Project management of vehicle and parts restoration, ensuring all parts flow through the business efficiently and items are stored/logged correctly on our stock control system

· Work scheduling and ensuring the service department is operating efficiently

· Monitoring weekly and monthly invoicing targets, monitoring staff hours, raising customer invoices/logging all customer payments

· Raising purchase orders for management approval, logging all purchases on accounting system as required

· Ensuring all vehicle parts and consumables/one-off costs are charged out correctly to their respective jobs as required

· Managing stock levels, periodic stock checks and ensuring all parts are stored in an organised manner

· Ensuring all goods in/out are managed correctly, returns are processed swiftly, ensuring items sent for outsourced works are logged/managed correctly

· Assisting the restoration department with organisation and planning the restoration of all vehicle components (in-house and outsourced)

· Overseeing all vehicle parts sales (new and used) including photographing, cataloguing and listing items for sale, ensuring sold items are packaged correctly/shipped quickly

· Assisting in the development of a new online parts shop and ebay sales platform

· Assisting the general manager with ‘front of house tasks’, call answering and general day to day administration tasks as required by the business/covering holidays

Key Skills for this role include;

· Excellent IT skills and experience with dealer management or project management software packages, MS office suite/outlook

· Experience with creating highly detailed customer facing estimates for automotive service works (mechanical and bodyshop)

· Experience working with dealer and aftermarket parts diagrams/systems and parts ordering

· Experience working with inventory management systems including bill of materials structures

· Detailed knowledge of aftermarket parts brands and product ranges, knowledge of workshop and bodyshop consumables

· Extremely high level of attention to detail, excellent communication and organisational skills

· All candidates must be highly literate and able to provide a high level of customer service and work effectively within a team

Desirable experience for this role would include;

· Premium brand or automotive restoration experience (main dealer or independent)

· Project management experience or qualifications

· Experience with online sales platforms such as Shopify or similar and operation of an online shop

· Experience managing business social media pages including scheduling routine updates/posts

All candidates are expected to;

· Have a keen eye for detail, enjoy working to the very highest of standards, take pride in the quality of their work and have a strong interest in classic cars

· Be able to work independently to meet strict deadlines, and work well as part of a team

· Have at least 3 years recent experience in a relevant field within the automotive industry, be comfortable working to strict deadlines and organising/prioritising workload effectively

· Have excellent communication and IT skills, a positive ‘can-do’ attitude, a strong work ethic, and be punctual/organised

· Maintain a clean and organised work environment

· Have a positive approach to learning new skills and working as part of a team

· Hold a Full UK Manual Driving Licence

This role is a full-time position working Monday – Friday 8am - 5pm, overtime available

All candidates must live within a reasonable commuting distance of our premises in Moreton Valance, Gloucestershire, GL2 7LZ.

Salary: £27,500 - £35,000 per annum, dependent on experience.

Please email a covering letter, current CV and a portfolio of previous work to careers@retroclassicengineering.co.uk

References will be required should the applicant be successful.

www.retroclassicengineering.co.uk

Job Types: Full-time, Permanent

Pay: £27,500.00-£35,000.00 per year

Benefits:

• Company pension
• Employee discount
• On-site parking

Experience:

• Automotive Service/Parts: 3 years (preferred)

Licence/Certification:

• Full UK Manual Driving Licence (preferred)

Work Location: In person