administrator jobs

Job Purpose

We are seeking a proactive and organised HR Administrator to join our HR team.

In this role, you'll provide vital support to ensure the seamless delivery of day-to-day HR operations. Your responsibilities will span recruitment, onboarding and offboarding, maintaining employee records, serving as a note-taker in informal or formal hearings, overseeing the absence management within the business and managing general HR administration.

As a key point of contact for employees and managers, you'll help keep HR processes efficient, accurate, and compliant. You'll handle routine HR queries, maintain absence records, and provide support on a wide range of HR queries.

The ideal candidate will also contribute to HR initiatives and projects as directed by the HR Manager, bringing a collaborative and solutions-focused approach to the team.

Key Responsibilities

General HR Administration

• Maintain accurate employee records through our HR system and HR databases.
• Manage absence records and support managers in absence management meetings.
• Ensure managers complete all Return-to-Work interviews promptly and accurately.
• Manage the entire offboarding process from initiation to completion.
• Handle day-to-day HR queries and provide timely support to employees and managers.
• Generate HR reports and assist with audits when required.
• Provide administrative support for our mid-year and end-of-year PDR reviews.

Recruitment & Onboarding

• Publishing vacancies on Occupop and the company's internal job board.
• Handling candidate communication throughout the recruitment process.
• Liaising with recruitment agencies to source talent.
• Scheduling interviews and ensuring a smooth candidate experience.
• monitor holiday entitlements.
• Draft offer letters, contracts of employment, send onboarding documents to new starters, and carry out employer reference checks.
Oversee the HR induction

Employee Relations Support

• Act as a note taker in investigations, disciplinary and grievances for managers.
• Coordinating with line managers ahead of any investigations or disciplinary or grievances, as well as providing support in pre-meetings.
• Be able to ensure that the ACAS code of conduct is followed. s.
Ensure confidentiality and compliance with company policies are followed.

Skills and Qualifications

Essential

• Previous experience in an HR administrative role.
• Experience in note-taking in informal or formal hearings
• Previous experience with supporting managers with investigations, disciplinary's, grievances and pre-meetings.
• Strong organisational and time-management skills.
• Excellent attention to detail.
• Good understanding of HR processes and employment legislation.
• Proficient in Microsoft Office and HR software systems.
• CIPD 3 qualified.