administrator overseas jobs

The opportunity

AJW Group is offering a rare opportunity for a motivated Administrator to step into a full-time Administrator position, supporting the Chairman’s PA. If you’ve built up a couple of years of solid administrative experience and want more responsibility, this role offers the chance to grow in a fast-paced, international business environment. You’ll be trusted with important tasks, gain exposure to senior leadership, and develop skills that will support your career progression..

What you’ll be doing

• Maintain an accurate and up-to-date schedule for the Chairman, including coordinating all travel arrangements and producing detailed weekly itineraries.

• Organise logistics for international travel and prepare all required documentation, including visa applications where needed.

• Proactively manage a high-volume email inbox, ensuring timely, professional correspondence.

• Oversee the procurement of supplies and gifts in line with business and personal requirements.

• Support the planning and delivery of events, venues, and logistics—often at short notice

• Prepare and submit comprehensive business and personal expense reports.

• Manage business card records and ensure contact information is consistently maintained and up to date.

• Build strong working relationships with internal teams, household staff, and external stakeholders.

• Provide flexible support with ad-hoc tasks, errands, and occasional out-of-hours requests.

• 
  You have prior administrative experience and are ready to take on a more challenging role.

• Highly organised, proactive, and adaptable, with excellent attention to detail.

• Strong communication skills and confidence in working with people at all levels.

• Professional, discreet, and able to remain calm under pressure.

Why join us?

We are AJW. We connect, supply, and deliver. We’re proud to be part of an industry that connects the world.

At AJW, we’re more than just a business—we’re a global team shaping the future of aviation. We connect, supply, and deliver to keep the world moving, and we invest in the people who make it happen. When you join us, you’ll be part of an innovative, supportive, and inclusive workplace where you can grow and thrive. Here’s what we offer:

• A team fun budget to bring colleagues together.

• Free access to LinkedIn Learning to support your development.

• Opportunities to take part in charity events, volunteering, and community projects.

• A modern office with an on-site gym, bike-to-work scheme, and a great restaurant.

• A discretionary bonus and private healthcare.

• Relocation support if you're moving closer to our HQ.

We encourage employees to be in the office five days a week to strengthen teamwork, collaboration, and development. However, we understand personal circumstances vary, and we support flexibility where needed. Some roles may require more in-office presence to meet business needs, but we’re committed to finding the right balance for our team.

Watch the video below to discover who we are, what we do, and why AJW could be the perfect place for your next career move.

To recruitment agencies: AJW Group will not accept unsolicited or speculative agency CV’S and will not be responsible for any fees related to unsolicited CVs.