business support administrator jobs

BRCGS Programme Administrator Apprentice with BRC Trading Company

Hours Per Week: 37.5

Short Description:

The candidate will support the Programmes Team with key administrative tasks, including:

• Ensuring compliance with scheme requirements such as trademark approvals for major BRCGS brands.
• Organizing meetings, sending reminders, and tracking attendance.
• Managing invoicing promptly to meet deadlines.

The role requires working collaboratively with curiosity, passion, and care.

Full Description:

As a key member of the BRCGS Programmes Team, this role provides essential administrative support to ensure the smooth operation of programme activities.

Scheme Administration (Approx. 40%):

• Take ownership of specific scheme requirements, such as trademark approvals and Schedule A administration.
• Ensure strict adherence to procedures for trademark usage in line with scheme requirements.
• Monitor and track the issuance of invoices for scheme fees.
• Operate autonomously, with initial training and ongoing support from the Technical Manager.

Programme Team Support:

• Organize and coordinate regular meetings for all Technical Advisory Committees and Technical Working Groups, including sending invitations, tracking attendance, and managing confidentiality documentation.
• Collate and prepare information for quarterly meetings, including extracting data from Power BI, creating PowerPoint presentations, and conducting basic trend analysis.

Document and Information Management:

• Maintain robust document control for all team documents.
• Support the management and organization of the team’s SharePoint site, ensuring logical access and up-to-date files.

General Administration:

• Provide day-to-day administrative support, including file maintenance and document control.
• Track and respond to enquiries, ensuring all issues are resolved within established KPIs.
• Participate in team meetings, including minute-taking as required.

Collaboration:

• Work closely with the entire BRCGS Team, actively participating in meetings and supporting cross-team initiatives.

Key Responsibilities

• Scheme Administration: Take ownership of specific scheme requirements, including trademark approvals and Schedule A administration. Ensure all trademarks are used in accordance with scheme requirements and that invoices for scheme fees are accurately tracked and issued. This area will comprise approximately 40% of your role.
• Meeting Coordination: Organize and manage regular meetings for Technical Advisory Committees and Technical Working Groups. Responsibilities include sending invitations, tracking attendance, and ensuring all confidentiality and compliance forms are completed.
• Data & Document Management: Collate and analyse information for quarterly meetings, extracting data from Power BI and preparing PowerPoint presentations to identify trends. Maintain robust document control for all team documents and support the management of the SharePoint site to ensure logical access and up-to-date files.
• Team Support: Provide comprehensive administrative support to the Programme Team, including general file maintenance, document control, and tracking enquiries to ensure timely resolution within set KPIs.

Future Prospects:

The job holder would be encouraged to look for opportunities to grow in the job and continue to be an active member of the Programmes Team to take on more responsibility to support on administration tasks such as organising meetings, review of procedures, internal auditing.

Within BRCGS there may be opportunities to move to roles where the skills learnt during the apprenticeship could be used for working with other teams in a support capacity and grow in experience.

Employer Description:

The company was founded in 1996 by retailers who wanted to harmonise food safety standards across their supply chain. Today we are globally recognised across both food and non-food categories and operate the most rigorous third party certification scheme of its type. Our message is clear, we have the most rigorous schemes and the highest trained auditors giving you the best results possible.

BRCGS is a market-leading global brand that helps build confidence in the supply chain. Our Global Standards for Food Safety, Packaging Materials, Storage and Distribution, Consumer Products, Agents and Brokers, Retail, Gluten Free, Plant-Based and Ethical Trading set the benchmark for good manufacturing practice and help provide assurance to customers that your products are safe, legal and of high quality. Independent research, carried out by the University of Birkbeck, demonstrates the value and economic impact that certification to BRCGS can bring.

Employer Website:

https://www.bpprecruitment.co.uk/Search/Job?id=275457&asid=1

Training Provided:

BPP apprenticeship training programmes are delivered virtually by our fully qualified and industry-experienced training team. Using their expert knowledge, we’ve purposefully built our programmes around the real-world use of modern technology, so that the skills we create can be directly applied in the workplace.

Throughout the apprenticeship learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their work experience.

Knowledge of BRCGS and the food and non-food industry.

BRCGS systems and processes.

What is the role of a Certification Programme Owner - understanding, BRCGS and how we support food, packaging, storage and distribution, agents and broker, gluten free, plant based and consumer products industry.

Duration: 24 Months

Skills Required:

• Working knowledge of Microsoft Office - Excel - pivot tables, Word, Power Point.
• Good organisational skills - filing, document management and version control.
• Interpersonal Skills - team working, curiosity, ability to follow process and follow through, focused on detail.
• Excellent communication skills (written and verbal).

Personal Qualities:

• A positive and proactive attitude to work.
• Ability to work well in a team as well as independently.
• To be curious, to want to learn more about the food and auditing industry, BRCGS and its Standards in general.

Qualifications Required:

• 5 GCSE's/A-Level including Maths and English.
• Minimum of 2 - 4 years work experience - experience that can be applied to working in a team, collaboration and effective communication.

Other Information:

• Bonus 6%
• Company Pension

We kindly request that applicants answer the screener questions independently, without the assistance of generative AI, to ensure your authentic voice and qualifications are represented.

IND123

Job Type: Apprenticeship

Pay: £25,000.00 per year

Benefits:

• Company pension

Application question(s):

• Do you have any business admin experience?
• Why do you feel you will be a good candidate for this role?

Education:

• GCSE or equivalent (preferred)

Location:

• London SW1E 5JL (preferred)

Work Location: In person