How to export passwords in Chrome for a password manager

By Indeed Editorial Team

Published 13 July 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

If you use the Chrome browser when you're at work, you might have important passwords stored on it. You can access these using the browser's built-in password manager, but some organisations choose to use an external password manager service for improved security. If this is the case, it can be helpful to understand how to export your passwords out of Chrome and into a new password manager. In this article, we explain how to export passwords in Chrome and why it's important to carefully manage your passwords at work.

Why might you export passwords in Chrome?

It's essential to export passwords in Chrome if you're switching to using an external password manager. An external tool for password management can offer greater security than the integrated password manager that's part of Chrome. Exporting passwords into another password manager is beneficial for any type of password because it's important that you keep your passwords private and secure. It's also particularly important for passwords that you use to access sensitive or confidential information, whether this information is personal to you, relates to your employer or other staff members or contains customer data.

What is a password manager?

A password manager is a tool that lets users generate new passwords and store and manage their existing passwords for apps, websites and online services. They store passwords in an encrypted and secure password vault. You usually have a master password that lets you access your other passwords. A password manager helps users generate complex passwords that offer enhanced security and retrieve them when they might be difficult to remember. A password manager can help you synchronise your passwords across all of your devices, which can be helpful if you sometimes work remotely or use mobile devices.

Password managers can also protect you by helping to identify fake or fraudulent websites. They can warn you that a website is potentially fraudulent before you enter your password. This protects you against your passwords or other data being stolen. It's advisable to use a unique password for all of your accounts, and a password manager can check if you're using the same password for multiple purposes. Using a reliable password manager can greatly enhance the security of your online accounts.

Why is password management important at work?

Password management is vital for businesses because it helps prevent breaches of sensitive data. This can significantly impact a business, especially if a breach relates to customers' personal details. A significant breach of this information might damage the organisation's reputation and cause it to lose trust and customers. In some cases, a business might pay compensation to those affected. It's important for businesses to manage passwords carefully and train staff on how to manage their cybersecurity appropriately. This builds confidence amongst staff and customers. Having a reputation for strong data protection can also help an organisation attract new business.

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How to export your passwords from Chrome

If you plan to use a password manager, you can export your passwords from Chrome and into the new tool. It's also possible to delete your passwords from Chrome after exporting them. This means that only the new password manager tool stores your passwords, giving you better security. Following these steps helps you to export and delete your passwords from Chrome quickly and easily:

1. Access the password manager in Chrome

You can access the password manager in Chrome to start exporting your passwords. You can find it by clicking on your profile icon on the right-hand side of the browser's toolbar and then clicking on the key-shaped icon on the left. Alternatively, you can enter 'chrome://settings/passwords' into the URL bar and press enter.

2. Export your passwords

You can then export your saved passwords from the new menu that appears. Do this by clicking the three-dot button on the right-hand side. This brings up a new menu, and from here, you can select 'Export passwords'. A pop-up appears, and you can click on 'Export passwords' from it. Your computer might ask you to enter your computer password for security at this stage.

3. Download the CSV file

A pop-up now opens to let you download the CSV file containing your passwords. You can choose where you want to save the file and give it a new name if you wish. Click 'Save' to download the file. It's important to be aware that the file shows plain text that anyone can read. Only download the file onto a computer you trust.

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4. Import the CSV file to your new password manager

Once the file has been downloaded, you can import it into your new password manager. The steps to do this depend on the password manager you're using. Your tool usually gives instructions on how to do this, but it's typically a straightforward process.

5. Delete passwords from Chrome

If you're relying on an external password manager, it might be sensible to also delete your passwords from Chrome. It's important that you only do this after downloading the CSV file, so you still have access to your passwords.

You can delete your passwords by clicking on the three-dot menu in Chrome and then selecting 'Settings'. This opens a new tab in your browser. In the new tab, choose 'Privacy and Security' from the menu on the left-hand side, then select 'Clear Browsing Data'. Toggle to the advanced menu and choose 'All Time' from the time range menu. Scroll down and select 'Passwords and Other Sign-In Data', then click the 'Clear Data' button. This immediately deletes all passwords saved in Chrome and your account.

Tips for managing your passwords at work

It's important to carefully manage your passwords at work, and there are some useful tips that can help you do this. Remembering these suggestions helps you to create strong passwords and keep them secure. This protects your personal data, in addition to any data relating to your organisation and its customers, and minimises the chances of criminals being able to access your accounts:

Use a password manager

Using a password manager is one of the most effective things you can do to keep your passwords and accounts secure. By using a password manager to generate unique passwords, you have the reassurance that even if there's a breach of one of your accounts, the others all remain protected. Various password managers are available, including the integrated option that comes with Chrome.

Limit information access

It's important to limit access to information by keeping your passwords private. This reduces the risk of an unauthorised person using your password to access sensitive data. If a team's using a shared password for a shared account, it's important that only essential people get access to it. It's advisable to change the password regularly, especially if a team member leaves and no longer requires access.

Use a multi-factor authentication system

A multi-factor authentication system adds extra security to password verification processes. This system requires additional verification, usually through entering a unique code that you receive via email or text message. This is a valuable way to ensure that only people who own the password can log in with it, so it's good protection if a password is compromised.

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Use long and unique passwords

Using passwords that are long and unique helps to boost their security. It's often advisable to make your passwords at least ten characters long and to include a mixture of upper and lower case letters, numbers and special characters like punctuation. Some employers might have guidelines for how to structure your passwords for maximum security.

Use memorable passwords

A password manager can help you remember complex passwords, but it's also advisable to make them memorable. This reduces the chances of you forgetting the password. For some websites and apps, repeatedly entering an incorrect password can lock you out of your account, so it's important that your password is easy to remember.

Think carefully about using password hints

Password hints, such as questions like your mother's maiden name or the place you were born, can actually make your passwords more vulnerable if the answer is easily accessible. It's important to think carefully before you use one of these options. It's often advisable to enter a custom question that you can make more secure than a pre-set option. If possible, you can skip this option altogether.

Please note that none of the companies, institutions or organisations mentioned in this article are affiliated with Indeed.

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