How to make a PowerPoint into a video in 6 steps (with tips)

By Indeed Editorial Team

Published 4 June 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

People often use PowerPoint presentations in the professional world. They're a great way to present information interestingly and engagingly, using text, photos, animation, graphs, tables and graphic elements. If you want to create an accessible and interactive method to inform an audience about important topics, you can also make a PowerPoint presentation into a video. In this article, we highlight what a PowerPoint presentation is, the benefits of making a PowerPoint presentation into a video and provide instructions on how to do this.

What is a PowerPoint presentation?

A PowerPoint is a presentation that you create digitally, containing a collection of slides that can help inform an audience on a certain topic. People often use them in business or educational contexts as they may contain text, images, graphics and other elements which help to convey information appealingly and retain your audience's attention. You can use a PowerPoint presentation to:

  • produce presentations

  • present data in the form of graphs or charts

  • embed videos

  • create animations

  • narrate presentations

  • insert Excel spreadsheets

Related: Top 9 basic computer skills and why they're useful

How to make a PowerPoint into a video

Knowing how to make a PowerPoint into a video is a useful skill. Here are six steps you can follow to make your PowerPoint presentation into a video:

1. Save your final presentation

Once you've completed your presentation and have ensured there are no mistakes in the content, you're able to save the presentation to your computer. Usually, PowerPoint allows for you to select 'Autosave' meaning you save your progress automatically as you continue to work on your presentation. If not, go to the top left section of the programme and select 'File', then 'Save.'

2. Select desired video quality

After you've saved PowerPoint presentation, you can convert it into a video file in your preferred video quality. Navigate to 'File' which you can find at the top left corner of the program and click 'Export' from the menu. Once the 'Export' menu has appeared, click 'Create a video' At this stage, you can see the following options:

  • Ultra HD (4K): This is the highest quality and largest file size (3840 x 2160).

  • Full HD (1080p): This is a full high-quality file, with large file size (1920 x 1080p).

  • HD (720p): This file has a moderate quality and is medium in size (1280 x 720).

  • Standard (480p): This is the lowest quality file size available and the smallest (640 x 480).

3. Set recorded timings and narrations

These are very important when making your PowerPoint presentation into a video, as this determines the length of your video and at what moment things occur throughout the presentation. There are various options for these settings:

  1. Automatically choose the number of seconds you want for each slide.

  2. Set your own 'Rehearsal Timings' (no audio or video) by browsing through the slides of your presentation.

  3. Provide narration for your presentation with only voice, video or both. This decides and sets the timings of the slides so you don't have to.

If the 'Record Slide Show' option is how you choose to narrate your presentation, you can click 'Save As' to save your PowerPoint presentation as a video.

4. Preview the video presentation

Before saving the video presentation on your computer, you're able to see a preview to check everything is correct. Go to the 'Slide show' button and choose which moment you want the preview to begin, whether that be from the start of the presentation or a particular slide. You can preview any audio elements by going to the 'Recording' button and clicking the 'Play' button located in the top-left area of the program.

5. Decide a file name and where to save it

Choose a name for your video file and decide the location on your computer you wish to save the file. Once you've selected 'Save', you can put in the file name you want and navigate to the folder you wish to save it. To find it easily in the future, consider saving it in a specific folder on your computer.

6. Save as MPEG-4 or Windows Media Video

At this point, you can choose between two file types to save your PowerPoint presentation. MPEG-4 file type is a universal option that's playable on any kind of device. Windows Media Video is a file type specific to computers which operate using Windows. The file type you choose depends on your preference or any requirements specified to you beforehand.

Related: How to end a presentation effectively: a step-by-step guide

Why make a PowerPoint presentation into a video?

Here are several other reasons for making your PowerPoint presentation into a video:

Retain multimedia elements

Many PowerPoint presentations contain different multimedia elements, and making your presentation into a video gives you the ability to include an additional type of media into the project. Making your Powerpoint presentation into a video permits you to keep your elements locked in place without fear of any missing elements. Unlike saving your PowerPoint presentation as PDF, making your presentation into a video still incorporates any animations or transitions you've included.

Increase impact on the audience

Making your PowerPoint presentation into a video may be beneficial to your audience, by improving the way your presentation flows, allowing them to follow along more easily and possibly understand more information. Videos allow you to tell a story more easily with your presentation. This is advantageous if you're trying to convince or persuade your audience.

Improve accessibility and ability to share

Not everyone has access to PowerPoint, so making your presentation into a video allows those who don't have access to PowerPoint to still be able to view your PowerPoint presentation if they have a media player. Videos are also more suited to mobile devices, meaning people can see your presentation on the go without access to a computer. Videos require less effort to share if you wish to post your presentation online or on social media.

Related: Online presentation tips: how to better engage audiences

Tips for making your PowerPoint presentation into a video

Think about the following tips when making your PowerPoint presentation into a video:

Embed multimedia

One of the many benefits of making your PowerPoint presentation into a video is the ability to retain the original qualities such as transitions and animations. Using multimedia elements like these can help maintain your audience's attention and make for a more memorable presentation. This improves the likelihood of your content sticking with your audience once finished.

Use transitions with caution

Simple transitions between slides can be advantageous when making your presentation into a video by providing cohesion. This ensures that the transitions don't distract the audience. This is important as it means that they're more likely to understand the content of your presentation as they're giving you their full attention.

Be patient

It's advised to be patient, as the process of converting a PowerPoint to a video may require some time to be completed. The time it takes to convert depends on the quality of the video, how large the presentation is and the number of multimedia elements within the presentation. For example, a presentation that contains lots of animations and is exported at 4K takes longer to convert than a short presentation with no multimedia exported at 720p.

Use cohesive design elements

When you create your presentation, try to make it as simple and straightforward to follow as possible by using cohesive and consistent design elements. This reduces the potential for confusion for the audience and makes your presentation appear more professional. Also try to limit the number of fonts and colours in your presentation, so as not to overwhelm the audience.

Save your presentation in multiple video formats

It can be beneficial to save your video presentation in both MPEG-4 format and Windows Media Player format. This means you have an alternate version of your presentation, in case of any technical difficulties. This also means your presentation is accessible to more people, by ensuring it can be played on all device types.

Use quality media

Using images, graphics or animations is a great way to increase interest and excitement in your presentation. If you decide to include multimedia elements within your video presentation, ensure that the resolution is large enough to fit within the layout of your presentation. Try to find high-resolution images to include. Be aware of any copyright issues that may arise depending on the media you use and how you choose to distribute the presentation.

Please note that none of the companies, institutions or organisations mentioned in this article are affiliated with Indeed.

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