How to write a part-time job resignation letter

By Indeed Editorial Team

Published 30 November 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Writing a resignation letter can feel daunting. Whether you're moving on from a job you love, or you can't wait to leave, a good resignation letter can help you depart positively. It can also help keep a channel of communication with your employer. In this article, we discuss what we normally include in these letters and provide examples of a resignation letter for part-time jobs.

What is a part-time job resignation letter?

Whilst it might seem like a formality, writing a part-time job resignation letter may be a contractual obligation. It provides your employer with a period of notice and is a courteous way to provide them with adequate time to find a replacement. It also helps to ensure that your company issues your last pay packet correctly. If you quit without providing formal notice, they may be well within their rights to not pay you the money you're expecting at the end of the month.

Related: 6 types of resignation letter templates

How to quit a part-time job

It's tricky to know how to quit part-time jobs, but these simple steps can help to make the process easy:

1. Have an in-person conversation with your line manager

Unless you work entirely remotely, it's polite to arrange an in-person meeting with your direct supervisor. You can come to this meeting with your resignation letter to hand to them at the end. This provides an opportunity for you to thank them for their support and explain why you're moving on from your part-time position.

Related: Interpersonal communication: definitions and examples

2. Establish when your last day is

This usually depends on factors like whether you've secured another position and what the terms of your contract are. Most jobs expect a formal notice period, which can range from a few weeks to a few months. If you have a set start date with them, your last day needs to be before this, unless you have holiday days to use. If you have a backlog of holidays but you don't want to spend any time away between jobs, you may negotiate this with your current employer.

Once you've established when your last day in the office is, set this out in your resignation letter. This helps your line manager plan accordingly and start recruiting for a replacement. They may rely on you having a period of overlap with the new employee to hand overwork.

3. Calculate your holiday entitlement

Read up on your company HR policy to find out whether they make you take unused holiday days or if they pay you extra for these days. If you want to use up your holiday days, it may be possible to overlap jobs for a short period, if your policies allow. This could mean that you leave your job on the 10th but have three days of holiday, meaning they pay you until the 13th. You could start your new job on the 11th if you wanted and would benefit from a short period of ‘double pay'.

If you're hoping to use an extensive amount of holiday during your notice period, it's worth laying this out in your resignation letter. It may benefit from an in-person discussion first to establish what company policies are.

4. Understand the reference policy

If you're moving to a new job, find out whether having a reference from your previous employer is a condition of the job offer. An increasing number of companies have a standard policy that states they only issue a very basic reference. You can find this in your company's HR policy. A basic reference only gives details like the dates that you worked there and your job title. If this is sufficient, it's worth mentioning in your resignation letter that you would be grateful for a company issue reference, in line with HR policy.

If you want a more detailed, personal reference, discuss this with your line manager. This kind of reference provides details of your performance and character.

5. Write a polite and professional resignation letter

Even if you're not parting on particularly good terms, it's best to remain professional in your letter. After all, if your new position doesn't work out, you might decide that you want to come back. It's also possible that other future employers may go back to this employer for references, even if your next job doesn't require a reference. Being civil means that you leave them on as positive a note as possible. It also reduces the chance of them causing you any issues by refusing a future reference when you need it.

Sample letter for resigning from a part-time position

This simple structure can help you create the basic details needed in a standard resignation letter. You can use it as a template and include additional details about your own part-time position:

24 August 2020

Thomas Teller Little Company Ltd

15 Fortune Road

Dear Thomas,

Please accept this letter as formal notice of my resignation from the role of part-time sales assistant. As discussed, I am returning to university in September and am therefore providing my two weeks' notice. My last working day is the 6th of September.

Thank you for all the opportunities that you have given me. I have benefited a lot from your time and guidance and have learnt valuable skills during my time here. I would love to hear about future roles at Little Company Ltd, whether these are part-time roles available during the holidays or full-time positions for when I finish university.

Please let me know if there is anything you need from me, or if there is anything I can do to be of help during this transition period.

Sincerely,

Mary James

12 Lacewing Road

02078471263

mary@email.com

Sample letter from part-time to a full-time position

If you're moving from a part-time to a full-time position, it's useful to explain this to your employer. This is a helpful way to leave on good terms and clarify that you only left the position to pursue a job that could offer more hours. This is worthwhile if you're open to returning to the company in future if they could offer you a full-time role:

19 January 2021

Edward Griffin Big Company PLC

1212 Fortune Road

Dear Mr Griffin,

Please accept this letter as notice of my intention to resign from my position as a part-time analyst at Big Company PLC. I am writing to you with one month's notice, so my last day of employment is on 18 February 2021. In line with HR policy, I understand I'm required to take my remaining two days of annual leave at the end of this notice period, meaning my last day in the office is 16 February 2021.

I have enjoyed my time at Big Company PLC a great deal. I've been working in this part-time position for three years whilst managing caring responsibilities. I am extremely grateful for your support and guidance during this time. I am now fortunate enough to take on full-time employment and am moving to a new position in February. I have had a wonderful experience at Big Company PLC and would be very open to returning to the company if full-time positions become available in the future.

Please let me know if there is anything I can do to ease the transition from my work to another colleague. Thank you again for your time and support during the last three years.

Sincerely,

Caroline Estrada

19 Tweed Road

0203 27272722

caroline@email.com

Related: Resignation letter due to a career change: tips and examples

Providing formal notice in an email

If you have had an in-person discussion about handing in your notice, it may be acceptable to put the formal written version in an email. If this is the case, it's a good idea to make very clear what date your resignation is effective. This avoids any doubt or confusion if they do not read the email on the same day. Refer to the fact that you have had a discussion about the terms of your resignation. If you're in any doubt, a more formal letter is normally a better option, as it looks professional and courteous.

Even if your company does not routinely expect part-time employees to give formal notice of their intention to leave, don't let this stop you. A well-written and grateful letter is something that may help you secure a future position if you want to come back to the company. This is relevant for students or those in education who want to find short periods of work over the holidays.

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