How To Write a Short Notice Letter of Resignation (With Tips and Examples)

By Indeed Editorial Team

Updated 9 May 2022

Published 25 June 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

When resigning from a job, it's considered a standard practice to at least give a week's notice before leaving the job. However, there are times when you must leave your job on short notice. Whatever the reasons, it's polite that you write a short resignation letter to give your employer time to find your replacement. In this article, we explain what a short notice letter of resignation is, tips on writing one, provide templates and give examples of brief resignation letters.

Related: How to Write a Resignation Letter

What is a short notice resignation letter?

A short notice letter of resignation is a formal letter provided to an employer to inform them of your decision to leave your current position within short notice. Normally, if you've been employed for more than a month, you're required to give at least one week of notice. Anything less than that is considered to be short notice.

Writing a resignation letter is courteous. You don't need to explain why you're leaving or where you're going. Instead, simply state your intent to give your manager time to plan for your exit. Also, it's important that you resign on good terms for you might need a recommendation letter in the future.

Related: What Is a Notice Period?

Tips on writing a simple short notice resignation letter

To maintain a good relationship with your employer, consider using the following tips to write a simple short notice resignation letter:

1. Let your manager know about your resignation plans

If you can, have a face-to-face discussion with your manager or call them before submitting your resignation letter. A mutual and amicable agreement can reduce any feelings of bitterness. Also, it gives you a chance to discuss your benefits, final pay and any clearances needed when exiting the company.

2. Use a professional business letter format

Using a professional letter format is a sign that you're a diligent and respectful employee. It shows that you put to write it. A business letter format is straightforward and avoids using unprofessional language. A business letter includes a header stating your official name, address, current position and date you plan to submit the letter.

3. Keep it short and simple

It's best that you write a short and simple resignation letter that's clear and concise. Avoid giving too many stories or explanations. Instead, simply state your intent and your last day of work. It's also courteous to express gratitude for the time spent in the company.

4. Give a short justification

Although it's optional, it's best that you give a brief explanation as to why you're giving short notice. This gives closure and allows the company to understand your position. However, you don't have to go into the details of your personal reasons or where you're going.

5. Express gratitude

Regardless of your reasons for resigning, it's good that you express gratitude for the skills and opportunities gained in the job. You can mention a few projects or experiences that shaped you positively and be thankful for being part of the team. Avoid dwelling on the negative aspects of the job.

6. Offer to help during the transition

Even when resigning on short notice, it's good that you offer to help during your transition. For example, if there's someone ready to fill your position, you can offer to train them on some of your main duties. If the company allows, you can also suggest someone they can contact to fill your position. This shows that you're a responsible person and that you care about the company.

7. Give your contact details

There are times when your employer may need your help or input. It's good that you include your contact details so that they can reach you whenever needed. It shows that you valued the relationships gained from that job and that you'd like to keep in contact. Also, in case there's an opportunity in the future, your colleagues may contact you to see if you're interested.

8. Close with an official signature

It's important that you end the small resignation letter with an official signature. It would be best if you wrote your official name underneath the signature and also include your position. It's also polite to say thankfully or sincerely before you sign off.

Related: How to End a Letter

9. Keep a copy of the Resignation letter

A resignation letter is an official document that adds to your working record. Be sure to keep a copy of the letter in your personal files, for personal reference. Also, read the letter before giving it to your employer to ensure everything is in order.

Short resignation letter template

Here is a sample template you can use to write a short notice resignation letter:

[Date]

[Manager's name]

[Designation]

[Organisation name]

[Address]

[City, State zip code]

Dear [Mr., Mrs. or Ms. Manager's Last Name],

Please consider and accept this letter as my formal resignation from my [position] at [company name]. My last day of employment will be [state the date]. My reasons for resigning on such short notice are [state your reasons] and I hope you understand and accept my sincere apologies for the trouble I may cause you and my colleagues.

I'm grateful for the opportunities and support for the last [number of years].

I'm glad and willing to provide any assistance to make this transition as smooth as possible. Along with this letter, I'm providing my contact details just in case you need to communicate with me.

Sincerely,

[Your signature]

[Your name]

[Title or position]

Short resignation letter examples

There are various reasons for giving short notice when resigning. Some of the reasons include a personal matter, a better job opportunity, relocating and unsatisfactory work conditions. Here are a few examples of a short notice resignation letter:

Example 1: New Job

Ms. Catherine Pope
Finance Manager
ABC Company
17 Oxford Street
Westminster
4058
UK

Dear Ms. Pope,

Please accept my formal resignation letter effective Tuesday, April 30th, as the finance assistant at ABC Company. I'm resigning with such short notice because I accepted a job proposal that requires me to start urgently. Please accept my sincere apologies for the short notice.

I'm grateful for the opportunities this organisation has provided me for the last five years. I've learnt a lot during my time here and have enjoyed working on various projects with my colleagues.

For the next two days, I'd like to hand over my duties and make this transition as smooth as possible. If there's anything further I can do to help in the transition; please let me know.

Yours Sincerely,

Elsie Arthur

Finance Assistant

Example 2: Personal Reasons

Mr. Harry James
Store Manager
CBC Company
30 Baker Street
Westminster
4058
UK

Dear Mr. James,

I'm writing to inform you that I'll be resigning from the storekeeper position at CBC Company effective Wednesday, March 6th. I regret to have to give such short notice, but personal reasons beyond my control require me to resign rather urgently. Please accept my apologies for the inconvenience my short notice may cause you.

I'm grateful for all the opportunities I've had working here for the last six years. I've gained many skills, and it was a pleasure working with you and my colleagues.

I've compiled a list of notes for the projects I've not completed and would like to hand them over to my replacement in the next three days. If there's anything I can do to help during this transition, please don't hesitate to ask.

Sincerely,

Taylor Jones

Store Keeper

Example 3: Unsatisfactory work conditions

Mr. Robert Smith

Sales Manager
Fly Eagles Company
176 Eerie Street
Lancaster
1524
UK

Dear Mr. Smith,

Please accept this letter as my formal resignation from the head of sales position at Fly Eagles Company. I'm resigning on such short notice due to unsatisfactory work conditions. Over the last few months, I've tried to work on these issues with HR and you, but with no success. Therefore, my last day of employment will be Thursday, May 9th.

I've requested additional staff several times, but it's been three months since I filed a complaint, and there is still no progress. This has caused too much pressure on my team, working extra shifts, weekends and holidays. Unfortunately, I cannot continue working with these conditions since the extra strain has affected my work and health.

I'm grateful for all the moments spent with you and my colleagues and have learnt so much from your leadership.

I appreciate your understanding, and if there's anything I can do to help during the transition, please let me know. I'm providing my contact details along with this letter if you need me to help the new hire with the projects that are currently in progress.

Best Wishes,

John Thompson

Head of Sales

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