Examples of task management software and their features

By Indeed Editorial Team

Updated 21 November 2022

Published 4 May 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

You can use this type of software to manage, organise and monitor your team's work over a specific period. This can involve tracking the progress of a task and setting deadlines that you and your team aim to meet. Knowledge of different task management software packages and the benefits of each can help you stay on target when working towards deadlines. In this article, we look at the best task management software and its benefits.

Related: What is project management? (Definition, process and careers)

Important features of task management software

It's typical for big companies with larger teams to implement task management software. It's advisable for a small business with a growing number of clients to select an effective software package for task management as early as possible to structure work schedules and present projects to clients on time. Whatever the teams' requirements, this type of management software presents the same core features whether you're using a free trial or paid version, such as:

  • Software structure: The software's structure is typically capable of simultaneous task management. These software programs can complete multiple tasks to simplify your work environment and increase productivity.

  • Flexibility: Although these software packages are typically structured to perform pre-defined tasks, they're often flexible, allowing you to adapt them to your projects.

  • Task customisation: These software packages often provide templates you can change based on your requirements, making them easier to implement. The templates can also allow you to customise tasks according to your system.

  • Task prioritisation: These software packages typically allow you to make adjustments to prioritise certain areas over others. This is important when working towards deadlines and helps improve product quality and productivity.

  • Time tracking: This feature typically allows you to monitor your team's hours and how much time they spent working in certain areas.

  • Task tracking: This is useful to determine team accountability. Using this feature, you can see how close the project is to completion.

  • Multiple views: This feature allows you to monitor your tasks' progress from a perspective other than a basic layout, including graphs and charts to represent your progress visually.

  • Visual appeal: The features of this software are typically easy to read at a glance and you can use graphics to represent progress in meetings with management.

  • Collaboration: These features can also help your team collaborate more effectively during projects.

  • Outstanding customer service: The support provided by these software packages is usually of a high standard, allowing you to reach the customer service department easily for prompt resolution of any issues. Software that offers video tutorials makes it easier for teams to learn tasks quicker.

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Examples of task management programs

Here are some examples of the leading software packages available:

Asana

Asana specialises in project and workflow management. With this software, you can focus directly on optimising task areas and addressing repetition that consumes valuable time. Some of the key features of Asana include presentable lists that you can organise in order of importance based on deadlines, private messenger boxes between team members and notifications for all communications and task assignments.

This software is available in a basic free version, while the paid plan starts at around £9 per month. Both these versions offer three project views, community support and workflows, while the paid version contains more advanced variations of these features.

Monday

Monday is project management software that offers features for setting timelines, speeding up requests, sharing files and automating workflows. Monday allows you to create Gantt charts to represent your projects clearly and permits your team better to clarify timelines. Monday also effectively uses organisation tools, such as Kanban boards, that are easy to create, allowing your team space for file sharing and storing everything they need in one location. Although the software is free, a basic upgrade for £8 allows you unlimited viewers, extra storage space and access to creating Gantt charts.

Trello

Trello focuses on visually presenting your projects. Trello uses boards, cards and lists that allow you to zoom in on specific areas of a project or look at the overall progress to review it better. This software also allows you to implement Gantt charts alongside the boards and lists and integrate other business apps such as Excel.

This software is ideal if you're looking for a simple way to transfer a large number of documents to a task management program. Although Trello's free plan offers limited access, for only £3, you can get unlimited boards, advanced checklists and more user-friendly views.

Fellow

Fellow is another app tailored towards collaborative projects as it primarily focuses on meetings. Fellow aims to act as a central hub for meeting agendas and notes. It gives you access to several meeting templates and replaces paper notes with idea streams, allowing for better brainstorming. This can help you define key actions for your team as the project progresses while sharing team members' feedback and notes. If you're working in a small team, Fellow is free for up to 10 members, while the paid version offers unlimited features.

Todoist

Todoist focuses on project management and outlines the most urgent tasks on your project list to improve your team's time management. Teams requiring assistance with task management may find Todoist ideal for delegating and prioritising their activities. This program helps organise tasks according to their priority. Todoist is free for up to five projects with five collaborators while the paid version allows for three hundred projects and offers additional features such as reminders and backups.

ClickUp

Although ClickUp looks like a traditional project management app, it focuses mainly on time tracking. A unique feature it offers for this purpose is a timeline. This software is ideal for teams requiring assistance with time management as it provides time estimates and offers progress limits to help your team complete a project before the deadline. The free version of ClickUp offers a variety of impressive features including Kanban boards and 24-hour support seven days per week. The paid version offers unlimited access to these features, integrations and more advanced security features.

Related: What is a time log? How to track your activity

Basecamp

Although Basecamp is project management software designed for remote use, in-person teams can also use it to improve communication and workflows. Basecamp offers a central dashboard that's viewable by your entire team. It can also divide users into teams, allowing for quick navigation. With Basecamp's Hill Charts, you can track the progress of a project in conjunction with specific goals. This software contains all the basics for organisation such as file storage, task assignment and commenting. Basecamp is available at a flat fee of around £70 per month making it ideal for large enterprises.

Airtable

Airtable offers the capability of a spreadsheet with the power of database software. It's a low-code platform built for collaborative projects. This software is highly customisable and allows you to view projects as calendars and Kanban boards. Although it presents a slight learning curve due to its complexity, it offers standard task management tools and features like video snippets and a collaborative whiteboard. Although Airtable offers a basic free trial, customisations and features, such as timeline views, are only available on paid plans starting at around £7 per month.

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Taskworld

Taskworld is an app designed entirely for teams, which is evident because it has no introductory price tier for individual use. The primary function of this software is task tracking and, like many others on the market, it allows you to set due dates, create tasks and assign them to individual team members. In addition, Taskworld enables calendar syncs across different apps, keeping your team updated about upcoming deadlines and events. Taskworld starts at £6 per month and aims to provide security that keeps your data secure.

Choosing the right collaborative task management software

It's important to determine what you aim to accomplish with this software since these packages range in both price and features. Software offering time management and work structuring features are usually the best options if you and your team require assistance creating projects and managing time. If you're looking for a more tailored, customisable experience, then software designed for building visual representations of projects can be a better option. As most of the software programs in this article offer a free trial, you can sample these packages before deciding.

Please note that none of the companies, institutions or organisations mentioned in this article are affiliated with Indeed.

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