Teacher Letter of Resignation (With Examples)

By Indeed Editorial Team

Published 25 June 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

If you're a teacher that's ready to resign from your job, it's important that you inform your headteacher and notify the school administrators. A resignation letter is a formal document and should be written professionally. Whatever the reasons for leaving your job, it's important that you write a teacher resignation letter that's respectful and professional. In this article, we explain what a teacher resignation letter is, what to include in the letter, how to write a teacher resignation letter and give examples.

Related: How to Write a Resignation Letter

What's a teacher resignation letter?

A teacher resignation letter is a notification utilised by a teacher that no longer wants to hold their current teaching job. The reasons for leaving before the end of the employment contract may vary. But, it's a standard requirement that a resigning teacher gives notice of at least two to three months. It's best that you plan your exit day to be the last day of the term. A resignation letter helps your employer plan for your replacement, and also it's an act of courtesy and respect.

What to include in a teacher letter of resignation

Here are some of the things to include in your teacher resignation letter, regardless of your reasons for leaving:

Last day of employment

A resignation letter is an important document that serves as a record of your employment. It would be best if you made it clear for the management to know when you're leaving. That way, you can leave on good terms and be on the same page with your superiors on your departure.

As you decide on your last day of employment, be sure to consider the school and the students by choosing a date that makes the transition easy and smooth.

Reason for resignation

Although not necessary, it's good that you include a reason for your departure. You don't have to go into details of where and why you're leaving. If you don't wish to share any reasons, you can simply say it's because of personal reasons.

Job title

It's crucial that you indicate your job title in the resignation letter to be clear as possible. A resignation letter appears on your personal record, and in case of any referrals or background checks, it might be one of the documents that future employers see. It's important that your record remains official.

Contact details

During your transition, your headteacher or school administrator may require your help in guiding your replacement. It's courteous to leave your contact details just in case they are needed. You can leave your phone number or email, depending on which you prefer.

Offer to help during the transition

When resigning, your position is left vacant, meaning someone has to fill that position. It would be best if you offered some of your time to hand over your tasks to your new replacement and guide them on handling some of your main duties. You can also get them updated on pending projects to avoid inconveniencing the school or students.

A thank you note

Regardless of whether you loved your job or not, it's important that you include a thank you note for the opportunity given. You may have disliked some working conditions, but you still got a chance to teach and interact with your colleagues. Also, keep in mind that you might need a reference sometimes in the future.

Closing signature

A resignation letter for a teacher is a formal document. It's important that you use a formal format and language. You may close the letter with an official signature, followed by your full name and title.

How to write a resignation letter

When resigning before your teaching contract comes to an end, you may need to write a formal letter. This is regardless of whether you inform your superiors and administrators in person or not. Here are tips on how to write an effective resignation letter:

1. Check whom to address the letter to

When resigning, you may probably have to address your administrator or headteacher in most cases. But, to be sure, it's best that you confirm from your employee handbook. You can also talk to your headteacher and ask for guidance on the resignation process.

2. Write concisely

When writing a resignation letter, keep it brief and concise. It's not an opportunity to tell your grievances or negative things about your job. Only include the necessary information such as your name, your intent to resign, the effective date of resignation and a thank you note for the opportunities given.

You don't need to give reasons for your departure. You can simply say it's due to personal reasons. Also, you may have already talked to your headteacher about your decision, and so there's no need to explain in the letter.

3. Give proper notice

There're times when you might be required to leave your job urgently, causing you to resign without proper notice. However, it's important that you provide your employer with as much notice as possible. Letting them know in advance helps reduce inconveniencing the school and students and ensures that you depart on good terms with your superiors.

If you're a teacher, it's required that you give a two or three months' notice before leaving your job, not unless you're a senior teacher. If it's an emergency, you can at least give a two weeks' notice to hand over your duties and train your replacement on your roles.

Related: What Is a Notice Period?

4. Be professional

There are many reasons why you may decide to leave your teaching job. No matter your reasons, it's important that you're respectful and use polite language in your teacher resignation letter. Focus on the positive and be professional in your approach.

You may express your willingness to help with the transition, but don't give any promises you cannot deliver. You can say something like:

‘In case you need any assistance during the transition, please don't hesitate to contact me.'

5. Express your gratitude

For your letter to be effective and to ensure you don't leave your superiors with any animosity, be sure to include a thank you note. Let them know that you appreciate the chance you had teaching in that school and that you're glad for the time spent with them and the students. Make it personalised to your experiences and skills gained while in that job.

6. Use an appropriate sign-off

Close your letter by saying thank you or sincerely, followed by your name. If writing a hard copy, be sure to hand sign it. You should also include your title after your name.

Related: How To Quit a Job

Teacher resignation letter Template

Here's a template you can use to write your teacher resignation letter:

[Your name]

[Your work address]

[Date]

[Recipient's name and address]

Dear [Insert name of recipient],

Please accept this letter as my formal resignation notice effective [last day of employment] from my position as [job title] at [school name].

For the last [number of years], I've enjoyed working alongside you and my colleagues. Being a teacher at [school name] has been an invaluable experience, and I'll forever be grateful for your guidance.

If you need any help during the transition, please feel free to contact me via [phone number] or [email].

Sincerely,

[Your name]

[Position or title]

Examples of teacher letter of resignation

When resigning from your teaching job, you might opt to write a resignation letter to your headteacher and the parents especially, if you resign before the end of an academic year. Here are a few examples you can use:

Example 1: Teacher resignation letter to headteacher

Smith Jones

322 Eastern Ave

Manchester

0161

May 3, 2020

James Arthur

Headteacher

Manchester High School

Manchester

0161

Dear Mr Arthur,

I'm writing to inform you that I'll be resigning from my current position as the Biology teacher at Manchester High School. My last day of employment will be August 25th.

I've enjoyed my time working at Manchester High School and have learnt a lot from your guidance. I feel I've grown a lot as a teacher and will forever cherish the moments and relationships I've made. I wish you and the rest of the school continued success.

If you need any assistance during the transition, please let me know. Along with this letter are my contact details, which you can use to reach me.

Sincerely,

Smith Jones

Biology Teacher

Example 2: Teacher resignation letter to parents

William Scott

127 Main Street

Any town

6786

April 10, 2021

Dear Parents,

With deep regret, I submit this letter as my formal resignation from my current position as the special education teacher at CBC School. My last day of work will be Friday, June 24th.

In the last five years, I've enjoyed teaching and working with your children, and I take pride in every milestone we have achieved. I cannot thank you enough for your support, and I hope you'll stay in touch.

Mr James Snow will be replacing me and taking over the special education class. He's a great teacher with immense experience and qualifications, and I don't doubt that he'll do a great job with your children. The school is planning for a parents-teacher meeting soon so that you can meet him.

In case of any questions, please feel free to contact me via +44 7811 567891 or williamscott@gmail.com.

All the best,

William Scott

Special Education Teacher

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