6 Universal Rules for Writing Your CV And Why They're Benefits

Updated 29 March 2023

For busy hiring managers, your CV provides a snapshot of your career and is often the determining factor in whether you land an interview. If job search is a journey, a stellar CV is your passport.

The fundamental principles of CV writing have remained constant for generations, but evolving technologies mean more aspects of the application and hiring processes take place online than ever before. It’s up to you to stay informed of modern best practices and really put your CV to work for you.

If you’re getting ready for your next career move, keep these six universal rules in mind as you create or update your CV.

1. Cover all the basics

The goal of a CV is to best represent your relevant skills and accomplishments, and there are several ways to do that successfully. That said, every CV requires these basic elements:

  • Contact information. Your full name, the city where you live, your email address and phone number. Because this personal information is sensitive, you should be cautious about who you share your CV with. Read over these guidelines for a safe job search to protect yourself.

Related: How to include personal details on a CV

  • Relevant skills that relate to the job. Use some of the words in the job advertisement, provided you have those skills. Begin your list with the most important skills. Include your level of mastery (for example, “conversational Spanish” or “familiar with Microsoft Excel” vs. “fluent in Spanish” or “expert at Microsoft Excel”).

  • Relevant work and volunteer experience. Most people choose to list their experience beginning with their most recent job. Include the most relevant information from your past jobs; it’s alright to leave out some details if they don’t relate to the job you’re applying to now. Focus on listing achievements rather than tasks.

  • Relevant educational degrees or certifications. The importance of your educational background will vary based on the job or industry you’re interested in.

2. Explore other CVs for inspiration

Search the Indeed CV database for the job title, industry or company that you’re thinking about and see how others present their backgrounds and skill sets. This is a great way to uncover stronger ways to describe your experience or to avoid overused words.

You can also get a sense of the internal language used within a particular industry or company. You might have experience that isn’t directly related but is still highly relevant to the position you’re applying for, and you want to include it in your CV. Someone else’s CV might feature a similar history and offer an example of how to frame this experience in a compelling way.

Related: How To Write a School Leaver CV (With Template and Example)

3. Use as few words as possible

Employers need to quickly understand your work experience. Format your experience as a list of short, scannable statements, rather than writing out dense paragraphs. For example:

Too wordy: Applied expert budget management skills to achieve a 20% reduction in departmental expenses through diligent research, identifying significant inefficiencies.

More concise: Achieved 20% departmental cost savings by eliminating inefficiencies.

CVs can vary in length. The most important thing is to present relevant information in an easy-to-scan format so that the person reading your CV can immediately see how your skills and experience match their requirements. If you can’t decide what is essential, ask yourself if what you’re including is relevant to what the employer is asking for in the job description.

It’s also important to consider the kind of work you truly want to be hired to do. In other words, don’t include past experience for tasks you strongly dislike doing. Keep the experiences that you want to keep building on and match what the employer is looking for—this meets the definition of essential information to include on your CV.

Related: 151 CV words to enhance your application (and pass the ATS)

4. Quantify your accomplishments whenever possible

Numbers and data bring your work experience to life and help hiring managers envision the potential impact you could have in their organisation. When you can, back up your achievements with real data to boost your credibility and add informative detail to your CV. For example:

Unquantified: Improved lead generation through strategic content marketing initiatives.

Quantified: Achieved 180% year-over-year lead growth through strategic content marketing initiatives.

Related: Where to put awards on your CV (with tips)

5. Use keywords that employers are using in their job descriptions

Hiring managers want to see that you can speak their language and know the lingo of their industry. When they see their own keywords mirrored back to them in your CV, it reinforces the idea that you’re a strong candidate for the role. And if your CV will be posted to an online database like Indeed CV, the right keywords are critical to getting found by employers.

Read more: 139 Actions Verbs to Make Your CV Stand Out

6. Proofread several times to catch typos and misspellings

Unfortunately, a single typographical or spelling error is sometimes enough to get your CV discarded early on. Review your CV multiple times, doing a thorough line-by-line, word-by-word edit. Printing it on paper and following each line with a pen as you read it can also be helpful. Reading content backwards—awkward and time-consuming though it may be—is a great way to catch minor mistakes that you might otherwise miss. And an outside perspective is always a good idea. Ask a friend, mentor, or family member to review your CV for you before you begin submitting it to employers.

A strong CV can streamline your job search process, help you showcase your strengths and move you one step closer to your dream job. With some diligent work up front—and by adhering to these six rules—you can turn this fundamental job search document into one of your strongest professional assets.


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